YMCA of Greater San Francisco
Grant Accounting and Billing Specialist
YMCA of Greater San Francisco, San Francisco, California, United States, 94199
Careers by Empowering Futures, Building Communities
Overview
The Grant Accounting and Billing Specialist reports to the Director of Grant Administration and supports financial management of local, state, and federal grant contracts for the YMCA of Greater San Francisco. This role ensures accurate financial tracking, reconciliation, compliance, and invoicing to funders. Responsibilities include preparing monthly and quarterly invoices, supporting month-end close processes (journal entries, grant revenue recording), and collaborating with program directors and the Accounting department. Job Responsibilities
Grant Financial Management : Maintain and reconcile monthly financial statements for 50+ grant streams. Compile and verify grant documentation to ensure backup records match financial records. Billing & Invoicing : Prepare and submit monthly invoices to assigned funders (e.g., ExCEL, DCYF, MOHCD, HSA). Ensure timely and accurate billing in compliance with funder requirements. Accounting Support : Assist with journal entries and month-end/year-end closing processes. Support grant contract execution, amendments, and budget modifications. Audit & Compliance : Assist in preparing for fiscal audits, including CDFA and SEFA. Attend funder meetings to stay informed on requirements and share updates with staff. Administrative & Team Support : Participate in staff meetings and required trainings. Perform other duties as assigned by the supervisor. Qualifications
Associate degree in Accounting, Finance, or related field
OR
equivalent work experience. Proficiency in Microsoft Office Suite, with strong Excel skills. Strong attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Clear and professional communication skills. Preferred Qualifications
2–3 years of experience in accounting, finance, or grant administration. Experience with grant billing and compliance for government or nonprofit organizations preferred. Familiarity with month-end close processes and audit preparation. Experience working with multiple funding streams and complex financial reporting. Work Environment & Physical Demands
This position typically operates in an office environment. The role involves frequent use of standard office equipment such as computers, telephones, photocopiers, and filing cabinets. The work setting is generally quiet with occasional interactions and meetings in a shared or open-office environment. Ability to remain in a stationary position for extended periods while working at a computer. Occasionally moves files, documents, or supplies weighing up to 15 pounds. Regularly operates a computer and other office productivity equipment. Seniority level
Associate Employment type
Full-time Job function
Accounting/Auditing Industries
Non-profit Organizations and Community Services
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The Grant Accounting and Billing Specialist reports to the Director of Grant Administration and supports financial management of local, state, and federal grant contracts for the YMCA of Greater San Francisco. This role ensures accurate financial tracking, reconciliation, compliance, and invoicing to funders. Responsibilities include preparing monthly and quarterly invoices, supporting month-end close processes (journal entries, grant revenue recording), and collaborating with program directors and the Accounting department. Job Responsibilities
Grant Financial Management : Maintain and reconcile monthly financial statements for 50+ grant streams. Compile and verify grant documentation to ensure backup records match financial records. Billing & Invoicing : Prepare and submit monthly invoices to assigned funders (e.g., ExCEL, DCYF, MOHCD, HSA). Ensure timely and accurate billing in compliance with funder requirements. Accounting Support : Assist with journal entries and month-end/year-end closing processes. Support grant contract execution, amendments, and budget modifications. Audit & Compliance : Assist in preparing for fiscal audits, including CDFA and SEFA. Attend funder meetings to stay informed on requirements and share updates with staff. Administrative & Team Support : Participate in staff meetings and required trainings. Perform other duties as assigned by the supervisor. Qualifications
Associate degree in Accounting, Finance, or related field
OR
equivalent work experience. Proficiency in Microsoft Office Suite, with strong Excel skills. Strong attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Clear and professional communication skills. Preferred Qualifications
2–3 years of experience in accounting, finance, or grant administration. Experience with grant billing and compliance for government or nonprofit organizations preferred. Familiarity with month-end close processes and audit preparation. Experience working with multiple funding streams and complex financial reporting. Work Environment & Physical Demands
This position typically operates in an office environment. The role involves frequent use of standard office equipment such as computers, telephones, photocopiers, and filing cabinets. The work setting is generally quiet with occasional interactions and meetings in a shared or open-office environment. Ability to remain in a stationary position for extended periods while working at a computer. Occasionally moves files, documents, or supplies weighing up to 15 pounds. Regularly operates a computer and other office productivity equipment. Seniority level
Associate Employment type
Full-time Job function
Accounting/Auditing Industries
Non-profit Organizations and Community Services
#J-18808-Ljbffr