Florida International University - Board of Trustees
Compliance Analyst
Florida International University - Board of Trustees, Miami, Florida, us, 33222
About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary The Compliance Analyst will work collaboratively with various University Departments to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and all related requirements, such as but not limited to FIUPD compliance with Title IX, Florida State Statutes Chapter 39, internal audits and liaison with local, state, and Federal law enforcement agencies.
Responsibilities
Coordinates the University's Clery Act Compliance program. Develops the University's Clery Compliance policies and procedures. Prepares, and ensures distribution of the University's Annual Security and Fire Safety Report. Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees. Develops and implements Clery Act required policies, programs, and activities. Sends annual request for crime statistics to all CSA at the end of each calendar year. Submits annual crime statistics to the Department of Education, as required. Coordinates all aspects of the Clery Act Compliance Program to be compliant with rule and regulation set by the appropriate agency. Serves as the Records Custodian for all Clery Act records.
Disseminates compliance and ethics communications. Assists in the university-wide risk identification process and conducts unit-level compliance risk assessments on an annual basis. Monitors the progress of compliance and ethics training at the unit level. Enters and tracks compliance policies and training into the compliance tracking system. Attends monthly Compliance Liaison meetings and provides any necessary updates.
Gathers crime and disciplinary referral data from various internal and external sources, such as but not limited to the Office of Student Conduct and Academic Integrity, local law enforcement agencies, and the state police.
Works with the appropriate University Departments to identify all Campus Security Authorities (CSA) for the institution and maintains a list for each academic year.
Assists in arranging, facilitating, and providing the training of CSA.
Coordinates with the appropriate University Departments to ensure compliance with HEA Fire Safety regulations.
Ensure the proper classification of crime incident reports.
Collects and maintains a comprehensive list of the University's Timely Warnings.
Collaborates with the Division of Emergency Management and Office of Public Relations to ensure compliance with the Emergency Notification requirements of the Clery Act.
Collaborate with the Division of Emergency Management to ensure that the proper tests are completed each year, including all required components to meet the HEOA definition of a test.
Collaborates to ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations.
Coordinates with Real Estate and Accounting office to maintain an accurate list of buildings and properties owned and/or controlled by the institution.
Ensures compliance with the daily crime and fire log requirements.
Works with counseling and psychological services and Student Health Services (or similar advocacy center) to gather statistical data related to crimes disclosed to those offices.
Reviews police reports and ensures the University's Title IX coordinator is apprised of any incident related to Title IX compliance.
Will ensure all Florida State Statutes Chapter 39 provisions are met, specifically those related to reporting cases of child abuse, abandonment, and neglect to the Department of Children and Families (DCF).
Collaborates with the Office of Student Affairs and/or Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations. Participates in meetings with cross-departmental stakeholders, including CAPS, OEA, Healthy Living Program, Student Conduct, University Police, and compliance offices to discuss findings and align on next steps. Makes strategic recommendations based on the review's findings, such as enhancements to educational efforts, revisions to policies, and implementation of new interventions or programs.
Works with various University Departments to ensure compliance with the provisions of the Sexual Assault Victim's Bill of Rights.
Serves on the Biennial Review subcommittee, which conducts FIU's required review of Alcohol & Other Drug (AOD) programs and policies every two years, under the Drug Free Schools and Communities Act. Assists in drafting the Biennial Review Report, typically published in December of even-numbered years, summarizing program outcomes, strengths, weaknesses, and policy compliance.
Identifies grants for FIU Police Department. Collects data needed for identified grants. Identifies and compares vendors, if necessary, for grant implementation. Develops grants budgets and justifications as well as other financial report documents. Coordinates with the FIU Office of Research and Economic Development in the preparing, writing and submission of well-researched grant proposals that comply with grant guidelines. Participates in all grant-related meetings and trainings. Monitors and maintains grant and contract documents. In collaboration with the FIU Office of Research and Economic Development, prepares interim and final grant reports to funding sources to ensure timely and accurate reporting. Conducts periodic review and revision of all policies and procedures and ensures that policy changes/revisions are submitted for review to command staff. Creates and retains master and archive files for agency written directives. Distributes written directives/policies including any revisions to agency personnel.
Minimum Qualifications Bachelor's degree in a related field. Two (2) years of experience in a related field.
Job Category Administrative
Advertised Salary $55,000 to $60,000
Work Schedule Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Credit Check
Criminal Background Check
Driver\'s License Check
Drug Screening
Fingerprinting Check
Reference Checks
Educational Verification
How To Apply Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply (Internal) Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor\'s legal duty to furnish information.
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU\'s Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
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Job Summary The Compliance Analyst will work collaboratively with various University Departments to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and all related requirements, such as but not limited to FIUPD compliance with Title IX, Florida State Statutes Chapter 39, internal audits and liaison with local, state, and Federal law enforcement agencies.
Responsibilities
Coordinates the University's Clery Act Compliance program. Develops the University's Clery Compliance policies and procedures. Prepares, and ensures distribution of the University's Annual Security and Fire Safety Report. Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees. Develops and implements Clery Act required policies, programs, and activities. Sends annual request for crime statistics to all CSA at the end of each calendar year. Submits annual crime statistics to the Department of Education, as required. Coordinates all aspects of the Clery Act Compliance Program to be compliant with rule and regulation set by the appropriate agency. Serves as the Records Custodian for all Clery Act records.
Disseminates compliance and ethics communications. Assists in the university-wide risk identification process and conducts unit-level compliance risk assessments on an annual basis. Monitors the progress of compliance and ethics training at the unit level. Enters and tracks compliance policies and training into the compliance tracking system. Attends monthly Compliance Liaison meetings and provides any necessary updates.
Gathers crime and disciplinary referral data from various internal and external sources, such as but not limited to the Office of Student Conduct and Academic Integrity, local law enforcement agencies, and the state police.
Works with the appropriate University Departments to identify all Campus Security Authorities (CSA) for the institution and maintains a list for each academic year.
Assists in arranging, facilitating, and providing the training of CSA.
Coordinates with the appropriate University Departments to ensure compliance with HEA Fire Safety regulations.
Ensure the proper classification of crime incident reports.
Collects and maintains a comprehensive list of the University's Timely Warnings.
Collaborates with the Division of Emergency Management and Office of Public Relations to ensure compliance with the Emergency Notification requirements of the Clery Act.
Collaborate with the Division of Emergency Management to ensure that the proper tests are completed each year, including all required components to meet the HEOA definition of a test.
Collaborates to ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations.
Coordinates with Real Estate and Accounting office to maintain an accurate list of buildings and properties owned and/or controlled by the institution.
Ensures compliance with the daily crime and fire log requirements.
Works with counseling and psychological services and Student Health Services (or similar advocacy center) to gather statistical data related to crimes disclosed to those offices.
Reviews police reports and ensures the University's Title IX coordinator is apprised of any incident related to Title IX compliance.
Will ensure all Florida State Statutes Chapter 39 provisions are met, specifically those related to reporting cases of child abuse, abandonment, and neglect to the Department of Children and Families (DCF).
Collaborates with the Office of Student Affairs and/or Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations. Participates in meetings with cross-departmental stakeholders, including CAPS, OEA, Healthy Living Program, Student Conduct, University Police, and compliance offices to discuss findings and align on next steps. Makes strategic recommendations based on the review's findings, such as enhancements to educational efforts, revisions to policies, and implementation of new interventions or programs.
Works with various University Departments to ensure compliance with the provisions of the Sexual Assault Victim's Bill of Rights.
Serves on the Biennial Review subcommittee, which conducts FIU's required review of Alcohol & Other Drug (AOD) programs and policies every two years, under the Drug Free Schools and Communities Act. Assists in drafting the Biennial Review Report, typically published in December of even-numbered years, summarizing program outcomes, strengths, weaknesses, and policy compliance.
Identifies grants for FIU Police Department. Collects data needed for identified grants. Identifies and compares vendors, if necessary, for grant implementation. Develops grants budgets and justifications as well as other financial report documents. Coordinates with the FIU Office of Research and Economic Development in the preparing, writing and submission of well-researched grant proposals that comply with grant guidelines. Participates in all grant-related meetings and trainings. Monitors and maintains grant and contract documents. In collaboration with the FIU Office of Research and Economic Development, prepares interim and final grant reports to funding sources to ensure timely and accurate reporting. Conducts periodic review and revision of all policies and procedures and ensures that policy changes/revisions are submitted for review to command staff. Creates and retains master and archive files for agency written directives. Distributes written directives/policies including any revisions to agency personnel.
Minimum Qualifications Bachelor's degree in a related field. Two (2) years of experience in a related field.
Job Category Administrative
Advertised Salary $55,000 to $60,000
Work Schedule Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Credit Check
Criminal Background Check
Driver\'s License Check
Drug Screening
Fingerprinting Check
Reference Checks
Educational Verification
How To Apply Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply (Internal) Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor\'s legal duty to furnish information.
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU\'s Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
#J-18808-Ljbffr