Billing Administrative Assistant Job at Kirby in Houston

Billing Administrative Assistant – Kirby

Thermo King of Houston is hiring a Billing Administrative Assistant at 772 McCarty Street, Houston, TX 77029. The role supplies administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision, relying on established guidelines and detailed direction. Tasks will familiarize the employee with the programs and policies of the company.

Responsibilities

• Identify and review qualified invoices for portal distribution.
• Submit invoices to related client portals and confirm status.
• Identify errors and upload failures and communicate issues with assigned analyst via email and update the FIS system.
• Action corrected invoices accordingly when notified by internal staff.
• Perform word‑processing duties, including typing reports, correspondence, and memoranda.
• Proofread all prepared documents for spelling and typographical errors.
• Prepare and produce routine and basic reports as assigned, following direction for format layout and ensuring reports are distributed to all required individuals.
• Create basic documents, graphics, and charts for routine projects using word processing, spreadsheet, and graphics software.
• Receive, screen, and direct telephone calls from employees and external customers; take and record telephone messages.
• Answer caller questions or refer callers to the appropriate person, and follow up with callers on information requests.
• Establish and maintain filing systems for confidential files and records, routinely filing all documents.

Qualifications

• Ability to perform work accurately and thoroughly.
• Organized, following a systematic method of performing tasks.
• Ability to build relationships effectively with customers and co‑workers.
• Clear and concise written communication skills.
• Effective verbal communication skills.

Education

High School Graduate or General Education Degree (GED) and one to two years of related experience.

Skills & Abilities

Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements

Standard Office Criteria.

Working Conditions

Standard Office Criteria.

Additional Information

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Transportation, Logistics, Supply Chain and Storage