Administrative Assistant IV Job at Affirm in Houston

Administrative Assistant IV – Affirm

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

Overview

We’re looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. You’ll handle calendar management, travel planning, and coordination of meetings and events to ensure leaders use their time efficiently.

What You’ll Do

• Support two Vice Presidents with their administrative needs
• Calendar management, including scheduling meetings and de‑conflicting existing meetings across multiple time zones
• Prepare meetings (create agendas, slide decks, and communicate with attendees before the meeting)
• Manage executive schedules to allow time for task completion
• Attend meetings to manage Zoom, track action items, and follow up
• Plan and coordinate events for on‑site/off‑site meetings and team‑building activities
• Handle expense reports, travel coordination (via Navan), document prep (Google Suite), basic travel and expense budget reconciliation, and ad‑hoc projects
• Partner with the Leadership Support Team to coordinate across the wider organization
• Occasional travel will be required

What We Look For

• 2+ years of relevant administrative experience
• Ability to work independently and across teams
• Experience at a rapidly growing company and thrive in a fast‑paced environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Diplomatic conflict handling and feedback skills
• Highly organized, multitask, acute attention to detail and follow‑through

Compensation and Benefits

• Pay Grade: I
• Equity Grade: 2
• USA base pay range (CA, WA, NY, NJ, CT): $115,000 – $155,000 per year
• USA base pay range (other U.S. states): $102,000 – $142,000 per year
• Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness, and tech spending, and benefits (100% subsidized medical coverage, dental and vision for you and your dependents)

Benefits

• Health care coverage – affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets – generous stipends for tech, food, lifestyle, and family expenses
• Time off – competitive vacation and holiday schedules
• ESPP – employee stock purchase plan at a discounted rate

Legal and Inclusive Hiring

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

By the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative, affirm will consider qualified applicants with arrest and conviction records for U.S. positions that could be performed in Los Angeles or San Francisco.

Employment Details

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

Location: Remote, U.S.

Affirm is proud to be a remote‑first company; roles are remote and you can work almost anywhere within the country of employment. Occasionally you may need to work out of an assigned office.