Administrative Assistant IV Job at Affirm in Minneapolis

Company Overview

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

Position Summary

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for ensuring the leaders use their time as efficiently as possible.

Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affim Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with attendees on action items
• Event planning and coordination, including onsite and offsite meetings and team‑building events
• Additional administrative functions such as submitting expense reports and travel coordination via Navan, preparing documents and presentations using Google Suite, reconciling basic team travel and expense budgets, and ad‑hoc special projects
• Partner with the Leadership Support Team to coordinate across the wider team

What We Look For

• 2+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, thriving in a fast‑paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to handle conflict and give/receive feedback diplomatically
• Highly organized, resourceful, able to juggle and multitask, with acute attention to detail and follow‑through

Compensation

Pay Grade – I. Equity Grade – 2.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness, and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents).

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 – $155,000.

USA base pay range (all other U.S. states) per year: $102,000 – $142,000.

Remote Work

Affirm is proud to be a remote‑first company. The majority of roles are remote and can be worked from anywhere within the country of employment. Employees in proximal roles have the flexibility to work remotely, but may occasionally be required to work out of an assigned office.

Benefits

• Health care coverage – all premiums covered for you and your dependents
• Flexible Spending Wallets – stipends for technology, food, lifestyle needs, and family‑forming expenses
• Time off – competitive vacation and holiday schedules
• ESPP – employee stock purchase plan at a discount

EEO and Diversity Statement

We believe it’s on us to provide an inclusive interview experience for all, including people with disabilities. We provide reasonable accommodations to candidates throughout the hiring process.

For U.S. positions that could be performed in Los Angeles or San Francisco, in accordance with the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, we consider qualified applicants with arrest and conviction records.

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Position Details

Seniority Level: Associate. Employment Type: Full‑time. Job Function: Administrative. Location: Remote (United States).