AIM Services Inc is hiring: Fiscal Administrative Assistant in City of Saratoga

Fiscal Administrative Assistant – Saratoga Springs, NY

Purpose: To effectively, efficiently and confidentially assist with the daily operation of AIM Services' Fiscal Department by providing both administrative and clerical support. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Fiscal Department you support.

Salary

$20.00 - $26.00 per hour

Essential Functions

• Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others.
• Assist with department‑specific mail distribution, confidentially and accurately.
• Perform any and all other related duties as requested and required.
• Front Desk coverage as requested.

Qualifications

• High School diploma required; Associate’s Degree preferred.
• Accounts Payable experience preferred.
• Ability to accurately and timely perform data entry and filing duties.
• Strong typing and computer skills; proficiency in Microsoft Office, especially Excel.
• Ability to organize, prioritize, and work independently while maintaining confidentiality.
• Excellent verbal and written communication skills.
• Adaptability to changes, managing competing demands, and dealing with frequent changes, delays or unexpected events.
• Valid NYS Driver’s License acceptable for agency insurance standards; maintenance of valid insurance and registration required if using personal vehicle.

Requirements

Physical/Cognitive Requirements

• Maintaining a high level of professionalism and confidentiality; remaining calm in stressful or demanding situations.
• Sitting for extended periods of time; use of computer and/or writing for extended periods.
• Performing multiple tasks simultaneously.