ARUP Laboratories is hiring: Administrative Assistant I in Salt Lake City

Administrative Assistant I at ARUP Laboratories

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology, based in Salt Lake City, Utah.

Schedule

7-On/7-Off A or B week, 7:00 AM - 5:30 PM.

Training schedule: Monday - Friday, 8:00 AM - 4:30 PM.

Department

Anatomic Pathology G&A - 381

Primary Purpose

Provides administrative support activities requiring a working knowledge of departmental mission and procedures. May support one or more individuals, working in a confidential environment. Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments supported.

Essential Functions

• Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review.
• Prepares letters and memorandums upon request using excellent working knowledge of departmental functions.
• Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage.
• Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered.
• Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department.
• Organizes and maintains departmental files.
• Provides a training resource on use of computer based systems and applications.
• Tracks and maintains departmental budgets.
• Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.
• Schedules appointments, determining priorities, and maintaining calendar.
• Maintains control files on confidential/high priority matters and follows up on outstanding issues when required.
• Copies and distributes documents and correspondence.
• Provides transportation for visitors when necessary.
• Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified.
• Coordinates and arranges travel for departmental personnel.
• Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence.
• Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts.
• Assists in the maintenance and distribution of mailing lists.
• Other duties as assigned.

Physical And Other Requirements

• Stooping: Bending body downward and forward by bending spine at the waist.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
• Communicate: Frequently communicate with others.
• PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.
• ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

Qualifications

• Education: High School Diploma or Equivalent or better.
• Experience – Required: Six months office or university experience.
• Must be able to pass a credit check.
• Preferred – Office administration or business school training.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Hospitals and Health Care