University of Utah is hiring: Administrative Assistant I in Salt Lake City

Overview

Open Date 12/12/2025

Requisition Number PRN43821B

Job Title Administrative Assistants

Working Title Administrative Assistant I

Career Progression Track S00

Track Level S2 - Intermediate, S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8:00am-4:30pm

VP Area U of Utah Health - Academics

Department 00958 - DFPM-Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $17.00-21.00

Close Date 01/12/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistant:

• Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.
• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
• Assist in planning department activities, and manage meeting calendars.
• Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.
• Assist with word processing and data entry.
• Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.
• Complete routine tasks under moderate supervision.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Provide administrative support to supervisor or department.
• Schedule conference rooms and classrooms for department classes and meetings. Post daily classroom/conference room schedules.
• Order and maintain supplies for department.
• Take meeting minutes.
• Provide general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• Answer questions about the organization and associated activities.
• Assist with word processing and data entry.
• Track inventory.
• Maintain classrooms and conference rooms.
• Stock and maintain breakrooms.
• Maintain office equipment; arrange for service calls as needed.
• Prioritize tasks received and determine order of importance.

Administrative Assistant, I

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Job Code: S22731

Grade: S12

Administrative Assistant, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I: Requires little to no related experience.

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action: Director/ Title IX Coordinator, Office of Equal Opportunity and Affirmative Action (OEO/AA), 383 University Street, Level 1 OEO Suite, Salt Lake City, UT 84112, 801-581-8365, oeo@utah.edu. Online reports may be submitted at oeo.utah.edu. For more information: https://www.utah.edu/nondiscrimination/. To inquire about this posting, email employment@utah.edu or call 801-581-2300.

This position may require the successful completion of a criminal background check and/or drug screen.