BakerHostetler is hiring: Senior Legal Secretary in Washington

BakerHostetler offers an in‑office Senior Legal Secretary position in Washington, DC for the Financial & Innovative Markets Team. This non‑exempt role reports to the Human Resources Manager and supports senior partners and practice leaders handling high‑profile, sensitive matters in financial services, crypto/digital assets, corporate transactions, complex litigation, white‑collar defense, and regulatory investigations.

Responsibilities

Confidential Executive & Matter Support

• Deliver elite, confidential administrative and legal support to practice leaders and attorneys across crypto, financial services, corporate, and litigation matters.
• Manage sensitive information with the highest level of judgment and security awareness.
• Serve as a core assistant to attorneys—anticipating needs, spotting gaps, and driving matters forward.

Matter Organization, File Tracking & Management

• Review, organize, and maintain client files, investigation materials, regulatory correspondence, pleadings, transaction documents, and meeting notes.
• Convert raw meeting notes and attorney dictation into clear action lists, deadlines, matter summaries, and follow‑up logs.
• Track open tasks across multiple active matters and ensure nothing falls through the cracks.
• Assist with opening new matters, conflicts checks, client intake, and related administrative processes.

Client Interaction & Communication / Administrative & Operational Excellence

• Act as a polished, trusted liaison with clients, co‑counsel, regulators, counterparties, and other external parties.
• Schedule meetings, calls, briefings, and multi‑party coordination with precision and professionalism.
• Provide intelligent, client‑facing support while maintaining strict confidentiality.
• Provide telephone support, manage calendars, schedule complex meetings across time zones, and coordinate travel.
• Prepare mailings, expense reports, courier requests, and other administrative paperwork.
• Deliver accurate document production, including redlines, TOCs, PowerPoint formatting, and document comparison.
• Support billing and time entry with accuracy and attention to detail.
• Assist senior attorneys with reminders and prioritizing time‑sensitive items.

Research, Information Gathering & Briefing Support

• Conduct targeted basic research on financial services, crypto, corporate matters, litigation status, and regulatory issues.
• Summarize findings into clean briefing notes, chronology logs, or reference packets.
• Maintain internal databases for quick retrieval of information.

Professional & Ethical Standards

• Demonstrate strong working knowledge of firm policies and administrative procedures.
• Act as a steward of confidentiality, professionalism, and client trust.
• Provide notary services if licensed.

Requirements

• Minimum 5+ years supporting multiple attorneys, with the preference being within a law firm.
• Familiarity with legal terminology and financial/crypto regulatory vocabulary.
• Experience providing administrative support for financial services, crypto/digital assets, corporate transactions, investigations, or litigation is a significant plus.
• Advanced skills in Word (styles, track changes, document comparison).
• Strong proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat, and document formatting and management platforms.
• Ability to quickly learn workflow tools and implement them efficiently.
• Exceptional written and verbal communication skills.
• Ability to interact with attorneys, clients, regulators, and staff with professionalism, tact, and confidence.
• Highly organized, detail‑oriented, and able to manage competing priorities under pressure.
• Strong judgment in handling confidential and high‑profile matters.
• Self‑motivated, proactive, and takes ownership of assigned tasks.
• Comfortable working independently or collaboratively depending on the situation.
• District of Columbia Notary (or willingness to obtain).

The expected annual salary for this position ranges from $68,000 - $96,000. The firm offers competitive benefits to include healthcare. More details are available at https://www.bakerlaw.com/careers/compensation-and-benefits/.