Legal Secretary Job at Talent Acquisition LLC in Washington

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A leading national law firm is seeking a Legal Secretary to provide comprehensive administrative and litigation support to attorneys and legal staff in its Washington, D.C. office. The ideal candidate will bring professionalism, precision, and initiative to a fast‑paced environment while managing multiple priorities with exceptional attention to detail.

This role is ideal for a proactive professional who enjoys working collaboratively with attorneys and legal teams to ensure high‑quality client service and efficient case management.

Responsibilities

• Prepare, edit, and proofread correspondence, pleadings, discovery materials, and other legal documents with accuracy and attention to detail.
• Draft and finalize sensitive and complex communications, ensuring proper formatting, tone, and confidentiality.
• Assist with litigation‑related tasks, including preparing witness binders, deposition materials, and trial exhibits.
• Manage electronic court filings (eFiling) across various jurisdictions using PACER and ECF systems; stay current on filing procedures and requirements.
• Organize and maintain case files, both physical and electronic, ensuring proper handling and storage of original client documents.
• Schedule appointments, coordinate travel and meetings, and maintain attorney calendars to ensure deadlines and obligations are met.
• Support billing activities, including time entry, data verification, submission, and resolution of discrepancies.
• Prepare tables of authorities and contents, apply document version control, and handle complex formatting in Microsoft Word.
• Coordinate with firm departments and vendors to ensure timely completion of administrative tasks and litigation logistics.
• Handle multiple assignments for several attorneys simultaneously, prioritizing tasks to meet critical deadlines.

Requirements

• Minimum of 2 years of legal administrative experience in a law firm or professional services environment required.
• Prior experience supporting a Litigation practice is required.
• Proficiency in electronic court filing systems (PACER, ECF) and familiarity with related court processes.
• Advanced proficiency in Microsoft Word, including document comparison, redlining, and formatting of TOA and TOC.
• Intermediate to advanced proficiency in MS Office Suite and ability to learn new programs such as Adobe, Best Authority, DocuSign, and PDF management tools.
• Experience with document management systems (iManage preferred).
• Excellent written and verbal communication skills, with strong proofreading and editing abilities.
• Outstanding organizational skills and meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong time management and multitasking abilities, with the flexibility to support multiple attorneys simultaneously.
• Willingness to work overtime when required to meet case or client demands.
• Schedule: Hybrid – 3 days remote, 2 days in office.

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative and Legal

Industries

• Legal Services and Law Practice

Benefits

• Medical insurance
• Vision insurance