Stinson LLP
Summary
This position reports to the Director of Legal Support Services and the Office Managing Partner. Day‑to‑day direction will be provided by the Office Managing Partner and the Chief Executive Officers/Directors of the Firm administrative departments.
This position is responsible for the overall operation of the office, including collaboration with attorneys and staff to ensure exceptional client service. It includes direct supervision of the reception, facilities, and Legal Administrative Assistant employees within the offices. Supervision of records and technology employees is in conjunction with the administrative department managers. The role also involves communications with and, where appropriate, supervision of outside vendors and building management and maintenance employees. The position represents the Firm with external clients and professional organizations.
Required Education & Experience
College degree in business, human resources or a related area; or the equivalent work experience.
3‑5 years management experience in a law firm or professional service environment.
2‑4 years human resources experience with knowledge of state and federal employment laws.
Strong computer skills including experience with Microsoft Word, Excel, and PowerPoint.
Preferred Education & Experience
Law firm experience preferred.
Essential Functions
Human Resources and Employee Relations (40%)
Coordinate local staff hiring and the new‑hire orientation/integration/I‑9 process for attorneys and staff.
Oversee the local departure process, firm property collection for staff and attorneys in coordination with the Attorney Recruiting and Development Department, and review/update local resources (e.g., library, records).
Manage staff performance, including annual evaluation, goal setting, compensation, recognition, coaching, and terminations.
Implement and ensure success of staff and LAA team backup programs for appropriate coverage.
Collaborate routinely with attorneys and staff to ensure efficient and effective work product and client support.
Manage staff scheduling, including time management and time‑off requests in HRIS.
Coordinate employee‑relation programs including office and firm events (e.g., holiday party, summer events, and Administrative Professionals’ Week) and acknowledge births, funerals, and hospitalizations with HR.
Promote staff recognition programs.
Manage HR budgets.
Facilities and Equipment (30%)
Coordinate facility maintenance and ergonomics, including building/security issues, to maintain an orderly work environment.
Maintain office and hospitality supplies and furniture.
Maintain printers, copiers, and postage meter.
Manage scheduling and maintenance of conference rooms and catering needs.
Coordinate office moves and furniture cleaning.
Oversee office relocation/remodel process and participate in design.
Oversee the maintenance of the local Research Systems and Services (library).
Manage emergency management system notifications.
Manage Epiq staff.
Manage parking contracts and billing.
Assist with Business Continuity Plan and participate on the Emergency Response Team.
Prepare and manage facilities budgets (operating, occupancy, and capital).
Finance, Purchasing and Inventory (20%)
Identify, approve, and manage communications with vendors.
Handle ordering, inventory, and reconciliation with vendors.
Maintain check‑writing obligations for the office.
Enter, reconcile, and approve all local administrative expenses in Chrome River.
Handle local bank contacts: taking deposits, initiating wires, and reviewing trust account activity.
Communication/Local Contact (5%)
Communicate with Chief Executive Officers and Directors regarding firm and local issues, as necessary.
Act as a liaison with the community and coordinate with community and industry organizations on behalf of the firm and attorneys.
Local marketing contact for client events and seminars; coordinate space, contract, set‑up and take‑down, and act as host.
General and Administrative (5%)
Perform other duties as assigned.
Competencies
Strong verbal and written communication skills.
Self‑motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast‑paced and dynamic environment.
Strong professional, independent thinking skills with strengths in problem solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular and predictable attendance is essential.
Ability to successfully manage direct report(s), including performance evaluation, goal setting, employee development and problem solving.
Supervisory Responsibility This position includes supervisory responsibilities.
Travel Travel minimal.
Work Environment & Physical Demands This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Employees may be required to work additional hours to complete work. Physical demands include talking and hearing, sitting and using hands and fingers, standing, walking, reaching with arms and hands, climbing, and stooping. The employee must regularly lift up to 10 pounds and occasionally up to 25 pounds. Vision requirements include close vision.
EEO Statement Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self‑identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discriminate against applicants who inquire about pay.
Benefits & Compensation At Stinson LLP, we are committed to employee success and provide competitive, affordable health and wellness benefits, including:
Medical, dental, and vision health plans
Medical savings accounts
Firm‑provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
Employer‑paid life insurance and AD&D
Short‑ and long‑term disability benefits
Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military obligations
Excellent work‑life programs, including service bonuses, backup child, elder, and pet care, and an employee discount program
The salary range for this role is $87,000 – $108,000, based on experience, skills, qualifications, and location.
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This position reports to the Director of Legal Support Services and the Office Managing Partner. Day‑to‑day direction will be provided by the Office Managing Partner and the Chief Executive Officers/Directors of the Firm administrative departments.
This position is responsible for the overall operation of the office, including collaboration with attorneys and staff to ensure exceptional client service. It includes direct supervision of the reception, facilities, and Legal Administrative Assistant employees within the offices. Supervision of records and technology employees is in conjunction with the administrative department managers. The role also involves communications with and, where appropriate, supervision of outside vendors and building management and maintenance employees. The position represents the Firm with external clients and professional organizations.
Required Education & Experience
College degree in business, human resources or a related area; or the equivalent work experience.
3‑5 years management experience in a law firm or professional service environment.
2‑4 years human resources experience with knowledge of state and federal employment laws.
Strong computer skills including experience with Microsoft Word, Excel, and PowerPoint.
Preferred Education & Experience
Law firm experience preferred.
Essential Functions
Human Resources and Employee Relations (40%)
Coordinate local staff hiring and the new‑hire orientation/integration/I‑9 process for attorneys and staff.
Oversee the local departure process, firm property collection for staff and attorneys in coordination with the Attorney Recruiting and Development Department, and review/update local resources (e.g., library, records).
Manage staff performance, including annual evaluation, goal setting, compensation, recognition, coaching, and terminations.
Implement and ensure success of staff and LAA team backup programs for appropriate coverage.
Collaborate routinely with attorneys and staff to ensure efficient and effective work product and client support.
Manage staff scheduling, including time management and time‑off requests in HRIS.
Coordinate employee‑relation programs including office and firm events (e.g., holiday party, summer events, and Administrative Professionals’ Week) and acknowledge births, funerals, and hospitalizations with HR.
Promote staff recognition programs.
Manage HR budgets.
Facilities and Equipment (30%)
Coordinate facility maintenance and ergonomics, including building/security issues, to maintain an orderly work environment.
Maintain office and hospitality supplies and furniture.
Maintain printers, copiers, and postage meter.
Manage scheduling and maintenance of conference rooms and catering needs.
Coordinate office moves and furniture cleaning.
Oversee office relocation/remodel process and participate in design.
Oversee the maintenance of the local Research Systems and Services (library).
Manage emergency management system notifications.
Manage Epiq staff.
Manage parking contracts and billing.
Assist with Business Continuity Plan and participate on the Emergency Response Team.
Prepare and manage facilities budgets (operating, occupancy, and capital).
Finance, Purchasing and Inventory (20%)
Identify, approve, and manage communications with vendors.
Handle ordering, inventory, and reconciliation with vendors.
Maintain check‑writing obligations for the office.
Enter, reconcile, and approve all local administrative expenses in Chrome River.
Handle local bank contacts: taking deposits, initiating wires, and reviewing trust account activity.
Communication/Local Contact (5%)
Communicate with Chief Executive Officers and Directors regarding firm and local issues, as necessary.
Act as a liaison with the community and coordinate with community and industry organizations on behalf of the firm and attorneys.
Local marketing contact for client events and seminars; coordinate space, contract, set‑up and take‑down, and act as host.
General and Administrative (5%)
Perform other duties as assigned.
Competencies
Strong verbal and written communication skills.
Self‑motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast‑paced and dynamic environment.
Strong professional, independent thinking skills with strengths in problem solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular and predictable attendance is essential.
Ability to successfully manage direct report(s), including performance evaluation, goal setting, employee development and problem solving.
Supervisory Responsibility This position includes supervisory responsibilities.
Travel Travel minimal.
Work Environment & Physical Demands This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Employees may be required to work additional hours to complete work. Physical demands include talking and hearing, sitting and using hands and fingers, standing, walking, reaching with arms and hands, climbing, and stooping. The employee must regularly lift up to 10 pounds and occasionally up to 25 pounds. Vision requirements include close vision.
EEO Statement Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self‑identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discriminate against applicants who inquire about pay.
Benefits & Compensation At Stinson LLP, we are committed to employee success and provide competitive, affordable health and wellness benefits, including:
Medical, dental, and vision health plans
Medical savings accounts
Firm‑provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
Employer‑paid life insurance and AD&D
Short‑ and long‑term disability benefits
Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military obligations
Excellent work‑life programs, including service bonuses, backup child, elder, and pet care, and an employee discount program
The salary range for this role is $87,000 – $108,000, based on experience, skills, qualifications, and location.
#J-18808-Ljbffr