Administrative Assistant Job at MAFÉ Resources in Boca Raton

Overview We are seeking a high-energy, detail-oriented Administrative Coordinator to support our executive leadership team and Office Manager during an important phase of growth. This is a contract-to-hire opportunity designed for an experienced administrative professional looking to evolve into a full-time Executive Assistant role. The ideal candidate will bring strong organizational skills, C-suite experience, and the ability to anticipate needs while maintaining the highest level of professionalism and discretion. Base pay range $30.00/hr - $32.00/hr Additional compensation Annual Bonus Position VP of Recruitment @ MAFÉ Resources | US Army Veteran Responsibilities Manage and organize executive calendars, resolve scheduling conflicts, and send timely reminders. Coordinate meals, supplies, and logistics for meetings and company events. Prepare, process, and track accurate expense reports. Assist with office operations and provide support on cross-functional projects. Serve as the first point of contact for guests, calls, and correspondence in a professional, welcoming manner. Arrange travel planning, booking, and logistics for executives. Draft, proofread, and format internal documents, presentations, and reports. Consistently maintain confidentiality and discretion in all matters. Qualifications Experience : 5+ years of administrative experience supporting executives, including direct C-suite exposure. Skills : Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Exceptional organizational, time management, and prioritization skills. Strong written and verbal communication abilities. Proactive, resourceful, and eager to grow into an Executive Assistant position. Professional demeanor with a positive, team-first attitude. Seniority level Mid-Senior level Employment type Contract Job function Administrative Industries Biotechnology Research and Medical Equipment Manufacturing #J-18808-Ljbffr