Administrative Assistant Job at MAFÉ Resources in Boca Raton

Overview

We are seeking a high-energy, detail-oriented Administrative Coordinator to support our executive leadership team and Office Manager during an important phase of growth. This is a contract-to-hire opportunity designed for an experienced administrative professional looking to evolve into a full-time Executive Assistant role. The ideal candidate will bring strong organizational skills, C-suite experience, and the ability to anticipate needs while maintaining the highest level of professionalism and discretion.

Base pay range

$30.00/hr - $32.00/hr

Additional compensation

Annual Bonus

Position

VP of Recruitment @ MAFÉ Resources | US Army Veteran

Responsibilities

• Manage and organize executive calendars, resolve scheduling conflicts, and send timely reminders.
• Coordinate meals, supplies, and logistics for meetings and company events.
• Prepare, process, and track accurate expense reports.
• Assist with office operations and provide support on cross-functional projects.
• Serve as the first point of contact for guests, calls, and correspondence in a professional, welcoming manner.
• Arrange travel planning, booking, and logistics for executives.
• Draft, proofread, and format internal documents, presentations, and reports.
• Consistently maintain confidentiality and discretion in all matters.

Qualifications

• Experience: 5+ years of administrative experience supporting executives, including direct C-suite exposure.
• Skills:
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Proactive, resourceful, and eager to grow into an Executive Assistant position.
• Professional demeanor with a positive, team-first attitude.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Biotechnology Research and Medical Equipment Manufacturing