Office Assistant Job at TYLin in Oakland

Join to apply for the Office Assistant role at TYLin . TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost‑effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm supports projects of varying size and complexity, enhancing conventional designs with smarter, more resilient systems and sustainable solutions. Job Summary Our Oakland team is looking for a part‑time Office Assistant to support ongoing maintenance and in‑office needs for the team. This position is expected to be onsite during work hours. Responsibilities & Qualifications Provide reception/phone presence and greet visitors from the front desk. Organize and host office events (e.g., lunch seminars, workshops, special projects, staff events). Manage staff building and suite access. Order all office supplies, including kitchen supplies. Manage all incoming and outgoing mail, courier services, and shipments. Coordinate with property management teams and internal corporate services. Maintain office cleanliness, security, supplies and other building‑related needs as they arise. Assist with project accounting, resource management or project controls to support project delivery. Maintain all office business machines, identify required equipment, and coordinate office space and environment needs. Additional responsibilities as assigned. Qualifications 2‑5 years of experience in an administrative role. Detail‑oriented and organized with exceptional prioritization skills. Thrives in a fast‑paced environment and excels at managing multiple projects simultaneously. Demonstrated experience of collaboration in a diverse and inclusive team. Excellent verbal and written communication skills. Advanced proficiency with web‑based tools and Microsoft Office applications (Outlook, Word, Excel, MS Project). Experience in Asana a plus. Ability to work collaboratively and independently with minimal supervision. People‑focused, always striving to give visitors and staff members the best office experience. High level of integrity, acting ethically, fairly, and sustainably. Additional Information T.Y. Lin International is committed to pay equity. The base compensation range for this position is $19.13 – $28.65 hourly, commensurate with local market conditions. TYLin offers a comprehensive total rewards package, including extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program, and a retirement savings plan with company matching contributions. We encourage all candidates to explore our total rewards offering. Collaboration, mission‑driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse, or planning to transition to civilian life, we welcome and value your application. TYLin is an equal‑opportunity employer and prohibits discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Seniority level Entry level Employment type Part‑time Job function Administrative Industries Civil Engineering #J-18808-Ljbffr