Executive Personal Assistant in Newport Beach

A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to provide direct support in a fast-paced, dynamic environment. This is a unique opportunity to step into a critical right-hand role supporting a high-level executive with exceptional standards and a full schedule. This position requires someone who thrives under pressure, communicates with professionalism and grace, and can manage competing priorities with ease. You'll be responsible for calendar management, handling high-level correspondence, coordinating appointments, managing personal tasks, and ensuring nothing falls through the cracks. Responsibilities: Serve as a gatekeeper and coordinator for the principal's complex and fast-moving schedule Draft and respond to correspondence (email and handwritten notes) in the principal's voice and preferred formal tone Route legal documents and lease agreements for review/signature (no legal expertise required) Run occasional errands and manage personal and household-related requests Coordinate contributions and donations, including event sponsorships and charitable giving Occasionally work evenings or weekends, depending on the principal's needs Maintain a strong, professional presence in both office and home office settings Qualifications: 7+ years of experience supporting a senior executive in a high-touch, fast-moving environment Highly organized and proactive, with excellent attention to detail Graceful under pressure, even-tempered, and confident handling shifting priorities Impeccable writing skills with the ability to mirror a formal and gracious communication style Flexible and available beyond standard work hours when needed Professional demeanor; polished but approachable Proficiency in Microsoft Outlook is a must Experience supporting a principal in a private or family office setting Local to Newport Beach or within a short commute Comfortable working in close proximity with another Executive Assistant — team chemistry is valued Schedule:

Monday–Friday with occasional evening/weekend availability required Compensation:

$140,000–$160,000 base + 10% annual bonus To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

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