Mahler Private Staffing
Executive Personal Assistant in Newport Beach
Mahler Private Staffing, Newport Beach, California, us, 92659
Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Mahler Private Staffing provided pay range
This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$140,000.00/yr - $160,000.00/yr A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to provide direct support in a fast-paced, dynamic environment. This is a unique opportunity to step into a critical right-hand role supporting a high-level executive with exceptional standards and a full schedule. This position requires someone who thrives under pressure, communicates with professionalism and grace, and can manage competing priorities with ease. You'll be responsible for calendar management, handling high-level correspondence, coordinating appointments, managing personal tasks, and ensuring nothing falls through the cracks. Responsibilities: Serve as a gatekeeper and coordinator for the principal's complex and fast-moving schedule Draft and respond to correspondence (email and handwritten notes) in the principal's voice and preferred formal tone Route legal documents and lease agreements for review/signature (no legal expertise required) Run occasional errands and manage personal and household-related requests Coordinate contributions and donations, including event sponsorships and charitable giving Occasionally work evenings or weekends, depending on the principal's needs Maintain a strong, professional presence in both office and home office settings Qualifications: 7+ years of experience supporting a senior executive in a high-touch, fast-moving environment Highly organized and proactive, with excellent attention to detail Graceful under pressure, even-tempered, and confident handling shifting priorities Impeccable writing skills with the ability to mirror a formal and gracious communication style Flexible and available beyond standard work hours when needed Professional demeanor; polished but approachable Proficiency in Microsoft Outlook is a must Experience supporting a principal in a private or family office setting Local to Newport Beach or within a short commute Comfortable working in close proximity with another Executive Assistant — team chemistry is valued Schedule:
Monday–Friday with occasional evening/weekend availability required Compensation:
$140,000–$160,000 base + 10% annual bonus To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Mahler Private Staffing by 2x Sign in to set job alerts for “Personal Assistant” roles.
Executive Assistant (Southern California)
Executive Assistant to CEO - Travel & Calendar
Irvine, CA $100,000.00-$150,000.00 1 week ago Irvine, CA $80,000.00-$120,000.00 3 days ago Executive Assistant to the Chief Executive Officer
Irvine, CA $80,000.00-$90,000.00 2 weeks ago Executive Assistant to Chief Revenue Officer (CRO)
Irvine, CA $105,000.00-$120,000.00 1 week ago Executive Assistant to VP of Human Resources
Full-Time Executive Assistant - Tech Startup
Executive / Personal Assistant to Chief Executive Officer
Irvine, CA $80,000.00-$90,000.00 1 week ago Executive Assistant to the Dean, Claire Trevor School of the Arts
Newport Beach, CA $38.00-$44.00 1 week ago Administrative Assistant to Chief Executive Officer
Executive Personal Assistant & Office Administrator
Orange County, CA $70,000.00-$80,000.00 1 month ago Executive Assistant to the President, ADHC
Newport Beach, CA $91,800.00-$114,800.00 5 days ago Executive Assistant / Personal Assistant
Executive Assistant, Full-time, Days Shift (8 Hours)
Long Beach, CA $70,000.00-$80,000.00 1 month ago San Juan Capistrano, CA $25.00-$29.00 5 days ago Orange County, CA $80,000.00-$95,000.00 1 month ago Irvine, CA $75,000.00-$105,000.00 5 days ago Irvine, CA $96,000.00-$350,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Mahler Private Staffing provided pay range
This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$140,000.00/yr - $160,000.00/yr A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to provide direct support in a fast-paced, dynamic environment. This is a unique opportunity to step into a critical right-hand role supporting a high-level executive with exceptional standards and a full schedule. This position requires someone who thrives under pressure, communicates with professionalism and grace, and can manage competing priorities with ease. You'll be responsible for calendar management, handling high-level correspondence, coordinating appointments, managing personal tasks, and ensuring nothing falls through the cracks. Responsibilities: Serve as a gatekeeper and coordinator for the principal's complex and fast-moving schedule Draft and respond to correspondence (email and handwritten notes) in the principal's voice and preferred formal tone Route legal documents and lease agreements for review/signature (no legal expertise required) Run occasional errands and manage personal and household-related requests Coordinate contributions and donations, including event sponsorships and charitable giving Occasionally work evenings or weekends, depending on the principal's needs Maintain a strong, professional presence in both office and home office settings Qualifications: 7+ years of experience supporting a senior executive in a high-touch, fast-moving environment Highly organized and proactive, with excellent attention to detail Graceful under pressure, even-tempered, and confident handling shifting priorities Impeccable writing skills with the ability to mirror a formal and gracious communication style Flexible and available beyond standard work hours when needed Professional demeanor; polished but approachable Proficiency in Microsoft Outlook is a must Experience supporting a principal in a private or family office setting Local to Newport Beach or within a short commute Comfortable working in close proximity with another Executive Assistant — team chemistry is valued Schedule:
Monday–Friday with occasional evening/weekend availability required Compensation:
$140,000–$160,000 base + 10% annual bonus To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Mahler Private Staffing by 2x Sign in to set job alerts for “Personal Assistant” roles.
Executive Assistant (Southern California)
Executive Assistant to CEO - Travel & Calendar
Irvine, CA $100,000.00-$150,000.00 1 week ago Irvine, CA $80,000.00-$120,000.00 3 days ago Executive Assistant to the Chief Executive Officer
Irvine, CA $80,000.00-$90,000.00 2 weeks ago Executive Assistant to Chief Revenue Officer (CRO)
Irvine, CA $105,000.00-$120,000.00 1 week ago Executive Assistant to VP of Human Resources
Full-Time Executive Assistant - Tech Startup
Executive / Personal Assistant to Chief Executive Officer
Irvine, CA $80,000.00-$90,000.00 1 week ago Executive Assistant to the Dean, Claire Trevor School of the Arts
Newport Beach, CA $38.00-$44.00 1 week ago Administrative Assistant to Chief Executive Officer
Executive Personal Assistant & Office Administrator
Orange County, CA $70,000.00-$80,000.00 1 month ago Executive Assistant to the President, ADHC
Newport Beach, CA $91,800.00-$114,800.00 5 days ago Executive Assistant / Personal Assistant
Executive Assistant, Full-time, Days Shift (8 Hours)
Long Beach, CA $70,000.00-$80,000.00 1 month ago San Juan Capistrano, CA $25.00-$29.00 5 days ago Orange County, CA $80,000.00-$95,000.00 1 month ago Irvine, CA $75,000.00-$105,000.00 5 days ago Irvine, CA $96,000.00-$350,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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