Executive Secretary Job at Primeone Group in Baltimore

Position Overview We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills, along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities. Key Responsibilities Executive & Administrative Support Manage daily agenda, schedules, and priorities for MD and CEO. Ensure timely preparation of reports, presentations, and documentation. Handle confidential and sensitive information with utmost discretion. Client & Guest Relations Meet and greet important customers, business partners, and VIP visitors. Represent the company professionally with excellent interpersonal skills and presentation. Assist with organizing corporate/social events and media-related coordination. Project Coordination Maintain accurate project documentation (contracts, correspondence, and meeting minutes). Prepare project-related correspondence, subcontract agreements, and work orders for signature. Coordinate with departments to ensure timely project support. Travel & Logistics Arrange travel, visas, accommodation, and itineraries for management and staff. Ensure smooth execution of official trips with cost and time efficiency. Presentation & Creative Support Prepare professional reports, charts, and presentations in Excel and PowerPoint. Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools. Qualifications & Skills Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders. Strong time management and organizational skills; ability to multitask effectively. #J-18808-Ljbffr