Executive Assistant Job at Aquarian Holdings in New York

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Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. Since its launch in 2017, Aquarian has grown to approximately $25.6 B in assets under management, acquiring and operating companies that provide retirement income and reinsurance solutions for millions of people. Aquarian Investments deploys capital into opportunities that yield attractive risk‑adjusted returns with downside protection for its clients. Its approach combines a holistic view of the investment landscape with incisive decision‑making and deep investing acumen, investing across the capital structure to create tailored financing solutions that enable high‑quality companies to grow and evolve.

Summary

We are seeking a talented Executive Assistant to support our executives and their dynamic teams. The position will focus primarily on calendar management and is ideal for a motivated, self‑starting professional open to both administrative responsibilities and special assignments, utilizing excellent problem‑solving and critical‑thinking skills. This onsite role is located in our New York City offices and is temporary with an opportunity for permanent placement.

Key Responsibilities

• Provide high‑volume calendar management of internal and external meetings.
• Regularly interface with high‑profile professionals, communicating on behalf of the executive team to clients, investors, partners, board members, and team managers.
• Collect and prepare information for the team, creating and editing presentations, spreadsheets and other documents as needed.
• Collaborate with assistants across the company to handle logistics for internal and external meetings, projects, and special assignments.
• Coordinate business travel logistics, creating itineraries and making travel arrangements.
• Manage expense reports and vendor invoices as needed.
• Assist with special project assignments both individually and as part of a team.
• Provide ad‑hoc support for job‑related and personal requests as needed.

Qualifications

• 4+ years of experience supporting C‑level executives (ideally CEO, Managing Partner, or CFO support, preferably in the finance or investment industry).
• Experience in a fast‑paced, dynamic environment.
• Bachelor’s degree preferred but not required.
• Quick and agile thinker/learner able to function well in a rapidly evolving environment.
• Proven ability to meet deadlines, multi‑task, and take full ownership of responsibilities.
• Flexible and resilient with an eagerness to learn and receptive to constructive feedback.
• Detail‑oriented with excellent time management and organizational skills.
• High level of integrity, discretion, professionalism, and confidentiality.
• Ability to anticipate the needs of the executive, the team, and the company.
• Tech‑savvy and resourceful.
• Proactive, positive, energetic personality with a can‑do attitude.
• Excellent written and verbal skills.
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

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