BMO U.S. is hiring: Senior Administrative Assistant / Receptionist in Seattle

Senior Administrative Assistant / Receptionist

Join to apply for the Senior Administrative Assistant / Receptionist role at BMO U.S.

Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensures all administrative and operational processes and control standards are followed, and participates in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Responsibilities

• Provides subject‑matter expertise and advice related to assigned strategic initiatives and acts as a relationship manager for assigned initiatives.
• Builds effective relationships with internal and external stakeholders.
• Breaks down strategic problems and analyzes data and information to provide insights and recommendations.
• Gathers and formats data into regular and ad‑hoc reports and dashboards.
• Leads the planning, coordination, and implementation of department events.
• Provides senior‑level administrative and operational support within a large, diverse team, including one or more senior executives.
• Employs systems (e.g., customized exception reports, tracking reports, etc.) to manage information.
• Integrates information from multiple sources to enable more efficient processes, enhanced analysis, and/or streamlined reporting.
• Provides input into the planning and implementation of administrative programs.
• Coordinates and monitors budgets and reports results vs. budget.
• Provides coaching and mentoring to more junior administrative assistants.
• Manages and monitors calendars and upcoming events; dispatches meeting invitations, books meeting rooms, and arranges for resources to support smooth meeting facilitation.
• Develops and maintains a filing system; ensures business and operational reports, forms, and documents are readily available.
• Supports the development of tailored messaging, including writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications; answers the central phone line, resolves or escalates inquiries.
• Processes invoices for payment in adherence to documented processes and vendor agreements.
• Prepares and logs departmental expense claims and reports; tracks expenses to stay within budget.
• Makes travel arrangements, booking flight and hotel reservations as needed.
• Liaises with internal business units and external vendors on premises and building‑related matters, including staff and contractor coordination, relocations, office planning, and new furniture requirements.
• Maintains supplies inventory, checks stock levels, places orders, and verifies receipt of supplies.
• Ensures vacation and absence scheduling is documented and managed consistently across employees.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Approaches work creatively and proposes new solutions.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Work largely independently.
• Broader work or accountabilities may be assigned as needed.

Qualifications

• Typically 7+ years of relevant experience in an administrative or professional support function, demonstrating progressive responsibility.
• Calendar management experience.
• Travel desk management experience.
• Ability to organize and support events and meetings.
• Ability to manage expense invoices.
• Experience with Microsoft Office Suite.
• Must be able to work 5 days from the office location.
• Salesforce experience is a nice‑to‑have.
• Specialized knowledge from education and/or business experience.
• Verbal and written communication skills – in‑depth.
• Collaboration and team skills – in‑depth.
• Analytical and problem‑solving skills – in‑depth.
• Influence skills – in‑depth.

Salary

$49,500.00 - $91,300.00

Pay Type

Salaried

Benefits

BMO offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. Compensation may include performance‑based incentives, discretionary bonuses, and other perks. For more details on the total rewards package, visit https://jobs.bmo.com/global/en/Total-Rewards.

About Us

At BMO we are driven by a shared purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities, and our people. By working together, innovating, and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

Equal Employment Opportunity

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state, and local law.

BMO is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information.