Tucker Mechanical, Inc.
Job Summary
Tucker Mechanical, Inc. is looking for a qualified candidate to join our company as a Contract Coordinator. The role is integral to the Service Department and supports several divisions through clerical and administrative support of contract correspondence. The Contract Coordinator will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and after the bidding process. The position requires a self‑directed individual who can multitask, is detail oriented, and manages multiple deadlines.
Essential Duties & Responsibilities
Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
Create Planned Maintenance Agreements and billing schedules within the COINS software database
Set‑up and manage Planned Maintenance contract job files
Maintain and update asset data for Planned Maintenance Agreements
Review Maintenance Agreements quarterly/annually to confirm performance, budget constraints and ensure compliance with contractual obligations
Generate and distribute Planned Maintenance renewal letters
Work with the Warehouse Manager to organize and procure monthly filter orders
Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
Manage Planned Maintenance contracts in customer portals
Weekly market recovery tracking
Assist Account Executives, Department Managers and Project Managers with bid preparation, submittal activity, project file organization, pre‑qualification requirements, etc.
Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
Secure bid bonds, letters of surety, and insurance requirements during the bidding process
Assist, as needed, with PO entry/reconciliation/coordination within the department
Other related duties as assigned or needed
Qualifications Candidates must have excellent interpersonal and communication skills, the ability to manage multiple tasks and deadlines, and prior construction industry experience is preferred. Key competencies include initiative, communication, teamwork, and time management.
Preferred Education And/or Experience
5+ years related experience
High School diploma required
College degree preferred
Knowledge of the HVAC service/construction industry and contract documentation
Computer Skills
Proficiency in Microsoft Office applications (Outlook, Word, Excel)
Proficiency with Adobe or Bluebeam PDF software suite
COINS software experience is preferred but not required
Required Attributes
Integrity, honesty, professionalism, and commitment to company values
Self‑motivated and able to work efficiently in a fast‑paced environment
Excellent organizational, communication, strategic, technical, analytical, problem‑solving, and multi‑tasking skills
High standards of quality with attention to detail
Build positive working relationships with multiple levels of employees, management, suppliers, and customers
Language Skills Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
Physical Demands The employee is regularly required to sit, see, talk, and hear; use hands to finger, handle, or feel objects, tools, or controls; walk, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and may occasionally lift and/or move up to twenty‑five (25) pounds. Specific vision abilities required include close, distance, peripheral, depth perception, and the ability to adjust focus.
Work Environment The work environment is typically an office setting with moderate to loud noise levels.
Equal Opportunity Employer Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Construction
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Essential Duties & Responsibilities
Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
Create Planned Maintenance Agreements and billing schedules within the COINS software database
Set‑up and manage Planned Maintenance contract job files
Maintain and update asset data for Planned Maintenance Agreements
Review Maintenance Agreements quarterly/annually to confirm performance, budget constraints and ensure compliance with contractual obligations
Generate and distribute Planned Maintenance renewal letters
Work with the Warehouse Manager to organize and procure monthly filter orders
Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
Manage Planned Maintenance contracts in customer portals
Weekly market recovery tracking
Assist Account Executives, Department Managers and Project Managers with bid preparation, submittal activity, project file organization, pre‑qualification requirements, etc.
Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
Secure bid bonds, letters of surety, and insurance requirements during the bidding process
Assist, as needed, with PO entry/reconciliation/coordination within the department
Other related duties as assigned or needed
Qualifications Candidates must have excellent interpersonal and communication skills, the ability to manage multiple tasks and deadlines, and prior construction industry experience is preferred. Key competencies include initiative, communication, teamwork, and time management.
Preferred Education And/or Experience
5+ years related experience
High School diploma required
College degree preferred
Knowledge of the HVAC service/construction industry and contract documentation
Computer Skills
Proficiency in Microsoft Office applications (Outlook, Word, Excel)
Proficiency with Adobe or Bluebeam PDF software suite
COINS software experience is preferred but not required
Required Attributes
Integrity, honesty, professionalism, and commitment to company values
Self‑motivated and able to work efficiently in a fast‑paced environment
Excellent organizational, communication, strategic, technical, analytical, problem‑solving, and multi‑tasking skills
High standards of quality with attention to detail
Build positive working relationships with multiple levels of employees, management, suppliers, and customers
Language Skills Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
Physical Demands The employee is regularly required to sit, see, talk, and hear; use hands to finger, handle, or feel objects, tools, or controls; walk, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and may occasionally lift and/or move up to twenty‑five (25) pounds. Specific vision abilities required include close, distance, peripheral, depth perception, and the ability to adjust focus.
Work Environment The work environment is typically an office setting with moderate to loud noise levels.
Equal Opportunity Employer Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Construction
#J-18808-Ljbffr