Executive Assistant Job at C-SUITE ASSISTANTS in New York

Base pay range

$130,000.00/yr - $140,000.00/yr

Additional compensation types

Annual Bonus

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC

The client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role—it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast‑paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in‑person role in their office in the Meatpacking District.

About the Job:

• Optimize the COO’s time handling complex global calendar management/meeting scheduling and understanding shifting priorities; attend some meetings, as needed
• Arrange domestic and international travel arrangements and itineraries
• Prioritize inbox and craft emails on his behalf
• Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports
• Expense reporting
• Some personal work; errands, ad hoc requests
• Ad hoc projects
• Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You:

• At least 5 years of experience as an Executive Assistant to a busy high‑level executive, preferably in the private equity or overall investment space.
• Bachelor’s Degree
• Very detail oriented and organized with superior project management skills
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Microsoft Office Suite; tech savvy
• A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high‑end” service mentality
• Warm, engaging and agile