Washington Business Journal
Events Coordinator & Office Manager
Washington Business Journal, Washington, District of Columbia, us, 20022
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Events Coordinator & Office Manager
role at
Washington Business Journal . As the Events Coordinator & Office Manager, you will coordinate, oversee, and perform a wide variety of administrative and support services for the Publisher and staff. You will ensure all office operations run smoothly and recommend improvements where needed.
Event Responsibilities
Coordinate all quarterly gatherings for select signature events
Coordinate catering for smaller gatherings and events outside of quarterly gatherings
Submit JIRA tickets for all email marketing & house ads each week
Submit ads into Salesforce that were part of event trades and create the advertising contract for each trade deal
Work with editorial team to coordinate marketing efforts on social channels via True Anthem (LinkedIn, Twitter, Instagram)
Handle all event registration (inputting into registration system)
Create, print, stuff name badges for all in‑person events and possibly manage gift bags
Set up registration tables, other event collateral (step & repeat walls), hand out awards at in‑person events
Transport event collateral to in‑person events
Assist ED with execution of live & virtual events (using Zoom, GoToMeeting, etc.)
Assist ED with website builds as needed (Squadup)
Assist ED with nomination website builds as needed (Admin)
Assist ED with securing awards for each event
Establish & maintain relationships with vendors and venues
General Office Responsibilities
Coordinate catering for office staff meetings and gatherings
Submit expense reports for Publisher
Manage Publisher’s calendar
Submit invoices for office, event and general company expenses
Process client invoices/checks that need to be forwarded to corporate office; receive checks sent to the market and forward to the lock box; notify customers of the lock box address
Maintain postage machine, create postage reports and recharge postage balance as necessary; open and distribute mail to the appropriate department/person throughout the office
Manage all general office needs including telephone system, equipment service agreements, repairs, and maintenance; liaise with office building management; review and facilitate office supply requisitions and order fulfillment
Order office supplies
Coordinate employee onboarding, including new employee orientation, office set up, business cards, and I‑9 verification. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self‑service tools, Eagle‑i and SharePoint
Assist corporate accounting department with various items, as requested
Additional duties as necessary
Sales Responsibilities
Track and approve all client invoices/outstanding invoices – take credit card payments for client invoices. Assist Account Executives by printing and sending to customers with tear sheets as needed
Provide calendar holds on sales team and Publisher’s calendar for all events
Assist Account Executives with updates in Salesforce. Be knowledgeable about the system/process – pipeline, meeting summaries, etc.
Manage the weekly production report with Power BI and work with sales team in collecting artwork
Manage client contract workflow, including implementation and ongoing process management of electronic contracts and supporting insertion order process as needed
Become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on SharePoint; work with Sales Director on event wrap‑up report information
Education : College degree preferred.
Experience : Minimum 3 years preferred. 3 references required.
Specific Skills : Excel; Adobe Creative Cloud (illustrator, InDesign, Photoshop) and True Anthem (bonus).
Success Factors : Detail‑oriented; persistent; focused; self‑starter.
The well‑being of our employees is paramount. For that reason, Washington Business Journal offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees’ needs. We also provide programs to support mental health and wellness and a generous time‑off policy in support of taking the time needed to recharge.
Benefits
Paid Parental Leave
401(k) Plan with Employer Match
Flexible Spending Accounts
Employee Assistance Program
Multiple Employee Dependent Scholarship Programs
Commuter Flexible Spending
Lifestyle Programs (including incentives for healthy habits)
Medical Infertility Services
Corporate discount programs
Employee Recognition/Service Awards
And more!
(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)
COMPENSATION : $28-$31 p/h
This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law.
#J-18808-Ljbffr
Events Coordinator & Office Manager
role at
Washington Business Journal . As the Events Coordinator & Office Manager, you will coordinate, oversee, and perform a wide variety of administrative and support services for the Publisher and staff. You will ensure all office operations run smoothly and recommend improvements where needed.
Event Responsibilities
Coordinate all quarterly gatherings for select signature events
Coordinate catering for smaller gatherings and events outside of quarterly gatherings
Submit JIRA tickets for all email marketing & house ads each week
Submit ads into Salesforce that were part of event trades and create the advertising contract for each trade deal
Work with editorial team to coordinate marketing efforts on social channels via True Anthem (LinkedIn, Twitter, Instagram)
Handle all event registration (inputting into registration system)
Create, print, stuff name badges for all in‑person events and possibly manage gift bags
Set up registration tables, other event collateral (step & repeat walls), hand out awards at in‑person events
Transport event collateral to in‑person events
Assist ED with execution of live & virtual events (using Zoom, GoToMeeting, etc.)
Assist ED with website builds as needed (Squadup)
Assist ED with nomination website builds as needed (Admin)
Assist ED with securing awards for each event
Establish & maintain relationships with vendors and venues
General Office Responsibilities
Coordinate catering for office staff meetings and gatherings
Submit expense reports for Publisher
Manage Publisher’s calendar
Submit invoices for office, event and general company expenses
Process client invoices/checks that need to be forwarded to corporate office; receive checks sent to the market and forward to the lock box; notify customers of the lock box address
Maintain postage machine, create postage reports and recharge postage balance as necessary; open and distribute mail to the appropriate department/person throughout the office
Manage all general office needs including telephone system, equipment service agreements, repairs, and maintenance; liaise with office building management; review and facilitate office supply requisitions and order fulfillment
Order office supplies
Coordinate employee onboarding, including new employee orientation, office set up, business cards, and I‑9 verification. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self‑service tools, Eagle‑i and SharePoint
Assist corporate accounting department with various items, as requested
Additional duties as necessary
Sales Responsibilities
Track and approve all client invoices/outstanding invoices – take credit card payments for client invoices. Assist Account Executives by printing and sending to customers with tear sheets as needed
Provide calendar holds on sales team and Publisher’s calendar for all events
Assist Account Executives with updates in Salesforce. Be knowledgeable about the system/process – pipeline, meeting summaries, etc.
Manage the weekly production report with Power BI and work with sales team in collecting artwork
Manage client contract workflow, including implementation and ongoing process management of electronic contracts and supporting insertion order process as needed
Become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on SharePoint; work with Sales Director on event wrap‑up report information
Education : College degree preferred.
Experience : Minimum 3 years preferred. 3 references required.
Specific Skills : Excel; Adobe Creative Cloud (illustrator, InDesign, Photoshop) and True Anthem (bonus).
Success Factors : Detail‑oriented; persistent; focused; self‑starter.
The well‑being of our employees is paramount. For that reason, Washington Business Journal offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees’ needs. We also provide programs to support mental health and wellness and a generous time‑off policy in support of taking the time needed to recharge.
Benefits
Paid Parental Leave
401(k) Plan with Employer Match
Flexible Spending Accounts
Employee Assistance Program
Multiple Employee Dependent Scholarship Programs
Commuter Flexible Spending
Lifestyle Programs (including incentives for healthy habits)
Medical Infertility Services
Corporate discount programs
Employee Recognition/Service Awards
And more!
(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)
COMPENSATION : $28-$31 p/h
This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law.
#J-18808-Ljbffr