Chestertonacademyofnotredame
School Operations Coordinator
Chestertonacademyofnotredame, Portland, Oregon, United States, 97204
Overview
We are seeking a highly organized and proactive School Operations Coordinator to support the smooth functioning of our Classical, Catholic High School. This role involves coordinating various administrative and operational activities to ensure the effective delivery of a quality, faith-filled educational program. The ideal candidate will have experience in administrative duties, preferably experience in an educational setting, and have the ability and drive to work with teachers, parents, faculty, staff, and students...with a strong focus on maintaining efficient processes and fostering a positive, warm and friendly office environment.
Duties/Responsibilities
Coordinate all admissions tasks and follow up
With Headmaster and Development Director- prepare and create all marketing and communications materials
Coordinate all daily school operations and office management tasks
Oversee/coordinate school event preparations and logistics- parent gatherings, tours, retreats, celebrations, open houses, fundraising Vision Dinner etc...
Handle incoming inquiries and parent requests- email, phone calls, texts, etc.
Oversee student records, transcripts, college paperwork, recommendations, etc.
Purchasing duties- inventory, supplies, curriculum/textbooks
Maintain and update donor database and CRM
Manage and maintain website updates weekly
Work with Development Director to create and post social media updates, posts, and reels
Oversee class scheduling/grading/student information system database and Financial Aid and tuition agreement contracts
Maintain control over environmental safety compliance and reporting requirements for volunteers as well as faculty and staff
Requirements/Qualifications
Highly developed organizational skills and project management competency
Ability to handle parent concerns, questions, and prospective family communications with warmth and professionalism
Excellent communication skills
Proficient with technology-Prefer experience with Outlook, Google, Trello, Excel, and FACTS
Ability to work independently and manage multiple tasks
Strong ability to take initiative
Mission aligned with Chesterton school vision and values
Some schedule flexibility- some evenings and weekends required based on scheduled events
On site presence required during school hours
Job Type: Part-time
Work Location: In person
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Duties/Responsibilities
Coordinate all admissions tasks and follow up
With Headmaster and Development Director- prepare and create all marketing and communications materials
Coordinate all daily school operations and office management tasks
Oversee/coordinate school event preparations and logistics- parent gatherings, tours, retreats, celebrations, open houses, fundraising Vision Dinner etc...
Handle incoming inquiries and parent requests- email, phone calls, texts, etc.
Oversee student records, transcripts, college paperwork, recommendations, etc.
Purchasing duties- inventory, supplies, curriculum/textbooks
Maintain and update donor database and CRM
Manage and maintain website updates weekly
Work with Development Director to create and post social media updates, posts, and reels
Oversee class scheduling/grading/student information system database and Financial Aid and tuition agreement contracts
Maintain control over environmental safety compliance and reporting requirements for volunteers as well as faculty and staff
Requirements/Qualifications
Highly developed organizational skills and project management competency
Ability to handle parent concerns, questions, and prospective family communications with warmth and professionalism
Excellent communication skills
Proficient with technology-Prefer experience with Outlook, Google, Trello, Excel, and FACTS
Ability to work independently and manage multiple tasks
Strong ability to take initiative
Mission aligned with Chesterton school vision and values
Some schedule flexibility- some evenings and weekends required based on scheduled events
On site presence required during school hours
Job Type: Part-time
Work Location: In person
#J-18808-Ljbffr