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Job Summary
As a key adviser to the Pastor on all business‑related aspects of Saint William Catholic Church, the C.O.O. is responsible for the full range of business administrative functions, including but not limited to accounting, finance, payroll, human resources, facilities and maintenance, campus security, communications, technology, purchasing, stewardship, and development. These functions must enable the Pastor to concentrate on the spiritual needs of the parish. This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.
Ministerial Character We, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. Guided by the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.
About the Position We are a vibrant, growing parish seeking a full‑time Chief Operations Officer (COO) who is a strong servant leader with the ability to work creatively in a fast‑paced environment. The COO will strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.
Duties and Responsibilities Business Administration and Financial Management
Prepare annual budgets and annual financial reporting to the parishioners and the Diocese
Submit monthly, quarterly, and year‑to‑date financial reports and analysis for review by the Pastor and Finance Council
Submit timely required Diocese reports
Monitor the cash flow of the Parish
Monitor staff, department, and ministry budgets for conformance to the overall approved budget
Monitor and reconcile monthly Parish and auxiliary bank accounts
Serve as Parish Liaison to the Diocese Director of the Parish Service’s office
Attend Finance Council meetings and other committee meetings as needed
Oversee bookkeeping and payroll functions, both internal and outsourced, including general ledger, payables, receivables, etc.
Oversee Parish collections, volunteer money counters, and reconciliation of all receipts
Review invoices before payment to ensure receipt of materials or services and conformity to policy, budget, and policies
Establish and maintain adequate internal controls over the financial resources and assets of the parish
Ensure that all taxes are paid in conformance with regulations
Establish and administer capital campaign records
Direct the management of the parish office
Provide leadership for all staff, including accounting, office staff, scheduling, facilities, communications, stewardship and development, volunteer coordination, etc.
Evaluate staff through annual performance reviews, coaching, and mentoring
Supervise and support all department directors
Chair and participate in regular staff and executive team meetings
All other duties, as assigned
Daily 30‑minute prayer time
Human Resources
Maintain personnel records for all parish employees and oversee updates as needed
Ensure implementation of policies from the Diocese
Participate in hiring and termination of employees and maintain appropriate performance appraisal documentation
Manage record keeping of vacation/sick time for parish employees
Oversee administration of required EIM process for all employees and volunteers
Maintain proper documentation for employees and volunteers to be in compliance with the Diocese and state and federal requirements for a safe environment
Facilities Management
Major repairs, renovations, and capital projects in accordance with Diocese policies
Facilities Manager in the completion of that position's duties and responsibilities
Establishment and monitoring of preventive maintenance programs and upkeep for all facilities and properties
Implementation of parish security program and coordination of security measures to protect parishioners, staff, and visitors
Monitor and inspect ongoing and completed repair and maintenance projects
Parish security, key issuance, and facilities use
Parish property insurance
Coordinate use of facilities and equipment
Acquisition of any required local permits for facilities, upgrades, repairs and maintenance
Serve as parish liaison to local government agencies
Establish and maintain capital assets and inventory records
General
Office hours of the parish office
Compliance with approved communication policies
Preparation of weekly bulletin, newsletters, and other print media; website, email, etc., in accordance with communication policies
Parish census and related databases
Telephone, computer, and technology needs
Services of an IT consultant and a phone communications consultant
Maintenance and updates of parish policy manuals
Overall stewardship and development needs to ensure the well‑being of the parish and avoid conflicts with ministries
Purchasing activities of the parish in accordance with Diocese policies
The scheduling, approval, and conflict resolution in accordance with policies concerning the use of meeting space and facilities, utilizing facility scheduling software \ Knowledge, Skills, and Abilities
Effective collaborative and leadership style that frames issues, gathers data and facts, forms recommendations, and timely communicates such information to the Pastor and or key leaders
Excellent written and oral communication, interpersonal, and management skills
Able to interact effectively with all stakeholders: clergy, staff, lay leaders, volunteers, parishioners, diocesan leaders, and vendors
Self‑starter, who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision
Ability to make difficult and timely decisions and execute plans in a large, diverse parish setting in a prayerful manner
Ability to see and work within the bigger financial picture of the organization
Ability to effectively manage and supervise team members
Working Conditions
All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church
The Parish is an at‑will employer
All buildings and vehicles owned by the Parish are tobacco free
Working in a fast‑paced environment with priorities and plans that may change rapidly
Working on weekends, evenings, and some holidays may be required
Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations
Will be required to adhere to established dress codes and conduct standards
May be required to use personal or parish vehicle to drive to off‑site locations
Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging
Minimum Qualifications
Education and Training :
Bachelor’s degree in business or related field from an accredited American college or university (or equivalent in a foreign country)
Experience :
Business and accounting experience in a for‑profit or nonprofit organization
Language :
Bilingual (English/Spanish) preferred, but not required
Catholic Requirement :
Must be a practicing Roman Catholic in good standing
Licenses/Certifications :
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period
Valid Texas driver’s license
#J-18808-Ljbffr
Ministerial Character We, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. Guided by the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.
About the Position We are a vibrant, growing parish seeking a full‑time Chief Operations Officer (COO) who is a strong servant leader with the ability to work creatively in a fast‑paced environment. The COO will strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.
Duties and Responsibilities Business Administration and Financial Management
Prepare annual budgets and annual financial reporting to the parishioners and the Diocese
Submit monthly, quarterly, and year‑to‑date financial reports and analysis for review by the Pastor and Finance Council
Submit timely required Diocese reports
Monitor the cash flow of the Parish
Monitor staff, department, and ministry budgets for conformance to the overall approved budget
Monitor and reconcile monthly Parish and auxiliary bank accounts
Serve as Parish Liaison to the Diocese Director of the Parish Service’s office
Attend Finance Council meetings and other committee meetings as needed
Oversee bookkeeping and payroll functions, both internal and outsourced, including general ledger, payables, receivables, etc.
Oversee Parish collections, volunteer money counters, and reconciliation of all receipts
Review invoices before payment to ensure receipt of materials or services and conformity to policy, budget, and policies
Establish and maintain adequate internal controls over the financial resources and assets of the parish
Ensure that all taxes are paid in conformance with regulations
Establish and administer capital campaign records
Direct the management of the parish office
Provide leadership for all staff, including accounting, office staff, scheduling, facilities, communications, stewardship and development, volunteer coordination, etc.
Evaluate staff through annual performance reviews, coaching, and mentoring
Supervise and support all department directors
Chair and participate in regular staff and executive team meetings
All other duties, as assigned
Daily 30‑minute prayer time
Human Resources
Maintain personnel records for all parish employees and oversee updates as needed
Ensure implementation of policies from the Diocese
Participate in hiring and termination of employees and maintain appropriate performance appraisal documentation
Manage record keeping of vacation/sick time for parish employees
Oversee administration of required EIM process for all employees and volunteers
Maintain proper documentation for employees and volunteers to be in compliance with the Diocese and state and federal requirements for a safe environment
Facilities Management
Major repairs, renovations, and capital projects in accordance with Diocese policies
Facilities Manager in the completion of that position's duties and responsibilities
Establishment and monitoring of preventive maintenance programs and upkeep for all facilities and properties
Implementation of parish security program and coordination of security measures to protect parishioners, staff, and visitors
Monitor and inspect ongoing and completed repair and maintenance projects
Parish security, key issuance, and facilities use
Parish property insurance
Coordinate use of facilities and equipment
Acquisition of any required local permits for facilities, upgrades, repairs and maintenance
Serve as parish liaison to local government agencies
Establish and maintain capital assets and inventory records
General
Office hours of the parish office
Compliance with approved communication policies
Preparation of weekly bulletin, newsletters, and other print media; website, email, etc., in accordance with communication policies
Parish census and related databases
Telephone, computer, and technology needs
Services of an IT consultant and a phone communications consultant
Maintenance and updates of parish policy manuals
Overall stewardship and development needs to ensure the well‑being of the parish and avoid conflicts with ministries
Purchasing activities of the parish in accordance with Diocese policies
The scheduling, approval, and conflict resolution in accordance with policies concerning the use of meeting space and facilities, utilizing facility scheduling software \ Knowledge, Skills, and Abilities
Effective collaborative and leadership style that frames issues, gathers data and facts, forms recommendations, and timely communicates such information to the Pastor and or key leaders
Excellent written and oral communication, interpersonal, and management skills
Able to interact effectively with all stakeholders: clergy, staff, lay leaders, volunteers, parishioners, diocesan leaders, and vendors
Self‑starter, who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision
Ability to make difficult and timely decisions and execute plans in a large, diverse parish setting in a prayerful manner
Ability to see and work within the bigger financial picture of the organization
Ability to effectively manage and supervise team members
Working Conditions
All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church
The Parish is an at‑will employer
All buildings and vehicles owned by the Parish are tobacco free
Working in a fast‑paced environment with priorities and plans that may change rapidly
Working on weekends, evenings, and some holidays may be required
Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations
Will be required to adhere to established dress codes and conduct standards
May be required to use personal or parish vehicle to drive to off‑site locations
Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging
Minimum Qualifications
Education and Training :
Bachelor’s degree in business or related field from an accredited American college or university (or equivalent in a foreign country)
Experience :
Business and accounting experience in a for‑profit or nonprofit organization
Language :
Bilingual (English/Spanish) preferred, but not required
Catholic Requirement :
Must be a practicing Roman Catholic in good standing
Licenses/Certifications :
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period
Valid Texas driver’s license
#J-18808-Ljbffr