Swoon is hiring: Administrative Assistant in Virginia Beach

Base pay range

$19.00/hr - $21.00/hr

Overview

We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach, VA.

Position Details

• Title: Administrative/Executive Assistant
• Schedule: Monday - Friday, 8:00 AM - 4:00 PM
• Job Type: 12 month contract, potential to extend
• Pay Rate: $19/hr - $21/hr
• Seniority Level: Associate
• Employment Type: Contract
• Job Function: Administrative
• Industries: Industrial Machinery Manufacturing

Key Responsibilities

• Office Management – supervising general office duties including ordering supplies, maintaining robust records management systems and performing basic bookkeeping work.
• Document Management – reviewing, approving and organizing a wide range of documents such as invoices, reports, memos, letters, financial statements and corporate records.
• Information Flow – reading and analyzing incoming correspondence, submissions and reports to determine significance, summarise key points and plan their timely distribution.
• Meeting Coordination – preparing agendas, making logistical arrangements and coordinating materials for committee, board and other key meetings.
• Travel and Events – making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings.

Required Skills and Qualifications

• Experience – 8-10 years of professional experience in an administrative or executive support role.
• Executive Support – Proven experience working directly with executives.
• Education – High school diploma or GED.
• Communication – Excellent verbal and written communication skills with a professional and articulate demeanor.
• Autonomy and Organization – Strong ability to work independently, manage time effectively and maintain highly organized confidential information.
• Leadership – Strong leadership and mentoring skills necessary for providing support and constructive performance feedback.
• Technical Proficiency – Previous experience and strong proficiency with Microsoft Office Suite applications Word, Excel, PowerPoint.
• Event Planning – Demonstrated ability and experience in event planning.