UW School of Medicine and Public Health
Job Summary
The Medical Scientist Training Program is a complex program with approximately 80 students who pursue MD training in the School of Medicine and Public Health and various PhD programs across campus. Each student's path through the Program is unique, and this position's main responsibility is to help provide students the flexibility to define and pursue their unique pathway while maintaining accountability to SMPH, the Graduate School, and funding agencies.
The MSTP Co-Administrator will work closely with the MSTP Faculty Director and fellow Co-Administrator in the administration of the MSTP and its National Institutes of Health (NIH) training grant. The successful candidate will bring an innovative perspective in the development and implementation of strategies to advance the program.
The person in this position must show initiative, and outstanding organizational and interpersonal skills. In consultation with Faculty Director, this person will develop objectives, procedures and priorities for the Program; coordinate its overall direction to improve effectiveness and quality; monitor student progress; manage outreach, recruitment and admissions (including coordinating virtual and in‑person interviews); schedule and staff committee meetings; coordinate courses taught through the MSTP; track alumni and Program outcomes; administer undergraduate summer program; plan events; and troubleshoot and resolve problems.
Position requires on-site work at a designated campus work location.
Key Job Responsibilities
Maintains compliance with graduate program‑s, school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes
Oversees staff and/or graduate program functions
Manages the MSTP unit budget, creates annual projections, and approves unit expenditures
Organizes, manages, and facilitates the dual‑degree MD/PhD admissions process
Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
Oversees programming, services, and events to promote professional development and academic success
Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals
Department School of Medicine and Public Health, Medical Scientist Training Program
Compensation
Starting salary is $60,601 annually; negotiable based on experience and qualifications.
Employees can expect generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.
Preferred Qualifications
Experience working in higher education administration and/or student services
Experience with NIH training grants
Experience working with graduate or professional students in admissions, recruitment, advising, or a related function
Education
Master’s Degree preferred
How to Apply For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply, select either “I am a current employee” or “I am not a current employee” under Apply Now. Upload all required documents in the single attachment field.
Upload required documents:
Cover letter
Resume
Cover letter should address how your training and experience align with the required and preferred qualifications. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position. The selected applicant must ensure continuous eligibility to work in the United States (citizen or lawful permanent resident, or authorized foreign national). The position requires continuous work eligibility.
Applications will be reviewed starting in early January.
Contact Information Kelly Rose, kelly.rose@wisc.edu, 608‑265‑8069
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who, as students, faculty, and staff, serve Wisconsin and the world.
The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
Annual Security and Fire Safety Report The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
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The MSTP Co-Administrator will work closely with the MSTP Faculty Director and fellow Co-Administrator in the administration of the MSTP and its National Institutes of Health (NIH) training grant. The successful candidate will bring an innovative perspective in the development and implementation of strategies to advance the program.
The person in this position must show initiative, and outstanding organizational and interpersonal skills. In consultation with Faculty Director, this person will develop objectives, procedures and priorities for the Program; coordinate its overall direction to improve effectiveness and quality; monitor student progress; manage outreach, recruitment and admissions (including coordinating virtual and in‑person interviews); schedule and staff committee meetings; coordinate courses taught through the MSTP; track alumni and Program outcomes; administer undergraduate summer program; plan events; and troubleshoot and resolve problems.
Position requires on-site work at a designated campus work location.
Key Job Responsibilities
Maintains compliance with graduate program‑s, school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes
Oversees staff and/or graduate program functions
Manages the MSTP unit budget, creates annual projections, and approves unit expenditures
Organizes, manages, and facilitates the dual‑degree MD/PhD admissions process
Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
Oversees programming, services, and events to promote professional development and academic success
Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals
Department School of Medicine and Public Health, Medical Scientist Training Program
Compensation
Starting salary is $60,601 annually; negotiable based on experience and qualifications.
Employees can expect generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.
Preferred Qualifications
Experience working in higher education administration and/or student services
Experience with NIH training grants
Experience working with graduate or professional students in admissions, recruitment, advising, or a related function
Education
Master’s Degree preferred
How to Apply For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply, select either “I am a current employee” or “I am not a current employee” under Apply Now. Upload all required documents in the single attachment field.
Upload required documents:
Cover letter
Resume
Cover letter should address how your training and experience align with the required and preferred qualifications. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position. The selected applicant must ensure continuous eligibility to work in the United States (citizen or lawful permanent resident, or authorized foreign national). The position requires continuous work eligibility.
Applications will be reviewed starting in early January.
Contact Information Kelly Rose, kelly.rose@wisc.edu, 608‑265‑8069
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who, as students, faculty, and staff, serve Wisconsin and the world.
The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
Annual Security and Fire Safety Report The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
#J-18808-Ljbffr