BUFFALO INSTITUTE FOR MEDICAL
Benefits
Competitive salary
Paid time off
Benefits/Perks
Flexible Scheduling
Competitive Compensation
Career Advancement
Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities The Office Manager will be responsible for a variety of duties and responsibilities as assigned by the Executive Director and will work under the general supervision of the Executive Director. These may include, but are not limited to, the following:
Prepare correspondence as required
File corporate documents and general correspondence as required
Maintain a current database of BIMR-administered research projects which will include such information as the Principal Investigator’s name, project title and BIMR account number
Prepare new folders for new approved projects
Assist in updating and keeping current, investigator research project folder.
Distribute quarterly account statements to all investigators
Place purchase orders for investigators
Maintain up-to-date investigator purchase order folders by filing completed invoice statements and associated documents into appropriate investigator account folders
Receive all checks, post to appropriate account and prepare bank deposits as needed
Prepare and mail out signed checks for vendor payments
Prepare financial documents needed for yearly accounting audit
Maintain a FY database tracking sponsor donations to BIMR
Maintain up-to-date equipment inventory records
Answer queries from investigators
Qualifications High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
US Citizen
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Competitive salary
Paid time off
Benefits/Perks
Flexible Scheduling
Competitive Compensation
Career Advancement
Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities The Office Manager will be responsible for a variety of duties and responsibilities as assigned by the Executive Director and will work under the general supervision of the Executive Director. These may include, but are not limited to, the following:
Prepare correspondence as required
File corporate documents and general correspondence as required
Maintain a current database of BIMR-administered research projects which will include such information as the Principal Investigator’s name, project title and BIMR account number
Prepare new folders for new approved projects
Assist in updating and keeping current, investigator research project folder.
Distribute quarterly account statements to all investigators
Place purchase orders for investigators
Maintain up-to-date investigator purchase order folders by filing completed invoice statements and associated documents into appropriate investigator account folders
Receive all checks, post to appropriate account and prepare bank deposits as needed
Prepare and mail out signed checks for vendor payments
Prepare financial documents needed for yearly accounting audit
Maintain a FY database tracking sponsor donations to BIMR
Maintain up-to-date equipment inventory records
Answer queries from investigators
Qualifications High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
US Citizen
#J-18808-Ljbffr