DOF
Crewing & Travel Coordinator
Join DOF’s Operations – Project Delivery Team in Houston, Texas.
Responsibilities
Partner with Crewing & Travel Specialist for all crewing activities and travel needs for all office, field staff and contract employees.
Maintain updated vessel rotation plans and execute agreed crewing strategies.
Administer company travel policies and procedures to ensure compliance.
Maintain detailed records in crewing, travel, competency and training support systems.
Maintain client‑required database for crew clearance before travel as needed.
Responsible for client audits and compliance of corporate drug & alcohol policies (e.g. random testing).
Monitor travel‑related spend and cost savings reporting; track unused tickets and process refunds/exchanges.
Verify crew qualifications and required documentation for visas for staff prior to assignment.
Arrange domestic and international travel requirements for all identified staff and contractors, including hotel accommodations, car hires, transfers, and flight arrangements.
Direct and process required documentation for international travel, including securing outbound visas for project personnel.
Prepare manifest documentation as per client requirement.
Assist with coordination of required OGUK and other medical physicals and testing required for duty assignment.
May be asked to participate in delivering travel induction for onboarding new employees.
Assist with the development, implementation and management of all travel vendor contracts, relationships and programs.
Track and maintain company travel issues as they occur and see them through to closure.
Assist with AMEX reconciliation by providing all travel and project related receipts in a timely manner to meet financial deadlines.
Participate in company audits as required.
Support continuous improvement processes and education.
Promote the company’s organization culture and values with staff and vendor partners.
Work Experience
Minimum 3‑5 years hands‑on experience in crewing, including selection of qualified personnel and verification of readiness.
Minimum 3‑5 years experience in domestic and international travel coordination for corporate and offshore/field personnel.
Maritime industry and/or subsea offshore experience is preferred.
Experience and understanding of complex ticketing rules and fares for both domestic and international air travel, cars, ground transportation and hotel bookings.
Corporate housing experience is a plus.
Maintain thorough knowledge of domestic and international reservation processes.
Qualifications
Minimum 2‑year post‑secondary education desired; experience may compensate for lack of formal education.
Skills
Proficient in Microsoft Office Suite and electronic crewing and travel systems.
On‑call availability to work outside of normal business hours primarily on a rotation basis.
Ability to work under pressure to meet urgent deadlines, remaining poised and calm.
Excellent written and verbal communication skills.
Outstanding time management and organizational abilities.
Team oriented with strong leadership and organizational abilities.
Ability to research online travel websites for best pricing and negotiate the best rates that fit within the company’s budget and guidelines.
Strong relationships with external offshore crewing agencies to ensure required personnel are sourced in a timely manner with all required competencies and certifications.
Benefits & EEO All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Successful candidates will be required to undergo pre‑employment drug and alcohol screening. DOF Subsea highly recommends that successful candidates have full vaccination against COVID‑19. DOF Subsea maintains the right to request a background screening as part of the recruitment process.
We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Other
Industries IT Services and IT Consulting
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Responsibilities
Partner with Crewing & Travel Specialist for all crewing activities and travel needs for all office, field staff and contract employees.
Maintain updated vessel rotation plans and execute agreed crewing strategies.
Administer company travel policies and procedures to ensure compliance.
Maintain detailed records in crewing, travel, competency and training support systems.
Maintain client‑required database for crew clearance before travel as needed.
Responsible for client audits and compliance of corporate drug & alcohol policies (e.g. random testing).
Monitor travel‑related spend and cost savings reporting; track unused tickets and process refunds/exchanges.
Verify crew qualifications and required documentation for visas for staff prior to assignment.
Arrange domestic and international travel requirements for all identified staff and contractors, including hotel accommodations, car hires, transfers, and flight arrangements.
Direct and process required documentation for international travel, including securing outbound visas for project personnel.
Prepare manifest documentation as per client requirement.
Assist with coordination of required OGUK and other medical physicals and testing required for duty assignment.
May be asked to participate in delivering travel induction for onboarding new employees.
Assist with the development, implementation and management of all travel vendor contracts, relationships and programs.
Track and maintain company travel issues as they occur and see them through to closure.
Assist with AMEX reconciliation by providing all travel and project related receipts in a timely manner to meet financial deadlines.
Participate in company audits as required.
Support continuous improvement processes and education.
Promote the company’s organization culture and values with staff and vendor partners.
Work Experience
Minimum 3‑5 years hands‑on experience in crewing, including selection of qualified personnel and verification of readiness.
Minimum 3‑5 years experience in domestic and international travel coordination for corporate and offshore/field personnel.
Maritime industry and/or subsea offshore experience is preferred.
Experience and understanding of complex ticketing rules and fares for both domestic and international air travel, cars, ground transportation and hotel bookings.
Corporate housing experience is a plus.
Maintain thorough knowledge of domestic and international reservation processes.
Qualifications
Minimum 2‑year post‑secondary education desired; experience may compensate for lack of formal education.
Skills
Proficient in Microsoft Office Suite and electronic crewing and travel systems.
On‑call availability to work outside of normal business hours primarily on a rotation basis.
Ability to work under pressure to meet urgent deadlines, remaining poised and calm.
Excellent written and verbal communication skills.
Outstanding time management and organizational abilities.
Team oriented with strong leadership and organizational abilities.
Ability to research online travel websites for best pricing and negotiate the best rates that fit within the company’s budget and guidelines.
Strong relationships with external offshore crewing agencies to ensure required personnel are sourced in a timely manner with all required competencies and certifications.
Benefits & EEO All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Successful candidates will be required to undergo pre‑employment drug and alcohol screening. DOF Subsea highly recommends that successful candidates have full vaccination against COVID‑19. DOF Subsea maintains the right to request a background screening as part of the recruitment process.
We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Other
Industries IT Services and IT Consulting
#J-18808-Ljbffr