South Bay Workforce Investment Board
Special Projects Coordinator - Workforce & Healthcare Grant-Funded Initiatives
South Bay Workforce Investment Board, Hawthorne, California, United States, 90250
Special Projects Coordinator – Workforce & Healthcare Grant‑Funded Initiatives
South Bay Workforce Investment Board (SBWIB) is seeking a motivated and detail‑oriented workforce‑development professional to support two new healthcare grant‑funded initiatives totaling $6 million over the next two years. While healthcare is a major industry focus, this position will also support a wide range of SBWIB, Inc. workforce initiatives across various sectors. The role is ideal for someone with experience in workforce development, WIOA‑aligned program implementation, employer engagement, career pathway and workshop development, participant training coordination, and supporting job seekers pursuing healthcare and other in‑demand careers.
Summary Under the direction of the Special Projects Manager, the Special Projects Coordinator will perform a wide range of workforce development functions in support of WIOA‑funded and healthcare‑sector initiatives. Duties will include, but are not limited to:
Essential Duties and Responsibilities Workforce Development, Program Coordination & Participant Support
Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare‑sector projects.
Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record.
Lead program orientations, enrollment sessions, information sessions, and participant workshops.
Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate.
Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards.
Support cross‑training across other Special Projects and workforce initiatives as assigned.
Prepare progress and outcome reports for funders, internal leadership, and other stakeholders.
Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences.
Employer Engagement, Industry Partnerships & Account Management
Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors.
Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers.
Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives.
Manage successful delivery of project milestones related to employer engagement, business services, and industry‑specific partnerships.
Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships.
Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers.
Grant Implementation, Reporting, and Career Pathway Development
Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met.
Prepare reports and documentation for funders, auditors, and executive leadership.
Contribute to grant writing, fund development, and proposal development to expand healthcare and non‑healthcare workforce initiatives.
Assist with the development and expansion of apprenticeships, pre‑apprenticeships, and career pathway programs aligned with industry needs.
Assist with employer‑driven training initiatives, sector strategies, and special workforce‑related projects.
Outreach, Communications & Stakeholder Engagement
Participate in or conduct meetings with team members, boards, school districts, affiliates, committees, and other stakeholders.
Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services.
Develop and support communications materials such as newsletters, updates, presentations, and participant‑facing resources.
Represent SBWIB at meetings, conferences, consortium gatherings, and community events.
Additional Responsibilities
Contribute to workplace efficiencies, cross‑program collaboration, and continuous program improvement.
Perform other related duties as assigned.
Requirements
Bachelor’s degree in public administration, workforce development, social sciences, or a related field (degrees such as healthcare administration are acceptable but not required).
Minimum of three (3) years of experience in workforce development, WIOA‑funded programs, AJCC operations, sector strategies, or grant‑funded employment/training programs.
Experience working with employers and diverse job seeker populations.
Strong communication, organization, and relationship‑building skills.
Ability to coordinate multiple projects in a fast‑paced environment with minimal supervision.
Proficiency in Microsoft Office and virtual meeting platforms (Zoom/Teams).
Reliable transportation and valid CA driver’s license.
Must pass background and reference checks.
Preferred
Experience administering or supporting healthcare workforce programs (e.g., CNA, CMA, LVN, RN, allied health pathways).
Familiarity with labor market trends, healthcare sector needs, or regional workforce initiatives.
Experience designing or delivering workshops, orientations, or training events.
Apprenticeship or pre‑apprenticeship program experience.
Or an equivalent combination of education, training, and relevant experience sufficient to effectively perform the essential duties of the assigned job.
Role Expectation
Effective performance requires a consistent on‑site and in‑person presence to support employer engagement, coordinate participant activities, collaborate with partners, and provide hands‑on oversight of workforce and healthcare grant‑funded initiatives.
These responsibilities are essential functions of the position and require the ability to make independent decisions, exercise sound judgment, and respond promptly to program, participant, and employer needs.
Working Conditions
This position requires flexibility and adaptability in light of potential exposure to public health or safety protocols (e.g., pandemics). Employees may be required to wear protective equipment and follow safety measures mandated by the Company, City, County, State, and/or Federal Authorities.
Must be able to manage time effectively, work under pressure, and meet deadlines related to grant‑funded deliverables, employer requests, and participant needs.
Requires periods of walking, standing, driving, and sitting at a desk for extended durations, with occasional lifting and bending as part of program coordination activities.
Regular travel is required to meet with employers, training providers, schools, AJCC partners, and community organizations.
Reliable transportation, a valid California driver’s license, and proof of vehicle insurance are required due to the travel‑intensive nature of this role.
Salary & Benefits This is a full‑time, non‑exempt position with a standard 40‑hour workweek. Starting hourly rate will be commensurate with experience. The Company offers a comprehensive employee benefits package, including 75% coverage for medical, dental, and vision costs for employee only, sick and vacation time, holidays, and a competitive 401(k) plan. Eligibility for Public Service Loan Forgiveness (PSLF) is available. Employees are eligible to enroll in the company’s health benefits package after completing the 60‑90‑day employment introductory period.
Seniority Level Mid‑Senior level
Employment type Full‑time
Job Function Project Management and Information Technology
Industries Human Resources
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Summary Under the direction of the Special Projects Manager, the Special Projects Coordinator will perform a wide range of workforce development functions in support of WIOA‑funded and healthcare‑sector initiatives. Duties will include, but are not limited to:
Essential Duties and Responsibilities Workforce Development, Program Coordination & Participant Support
Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare‑sector projects.
Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record.
Lead program orientations, enrollment sessions, information sessions, and participant workshops.
Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate.
Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards.
Support cross‑training across other Special Projects and workforce initiatives as assigned.
Prepare progress and outcome reports for funders, internal leadership, and other stakeholders.
Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences.
Employer Engagement, Industry Partnerships & Account Management
Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors.
Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers.
Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives.
Manage successful delivery of project milestones related to employer engagement, business services, and industry‑specific partnerships.
Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships.
Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers.
Grant Implementation, Reporting, and Career Pathway Development
Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met.
Prepare reports and documentation for funders, auditors, and executive leadership.
Contribute to grant writing, fund development, and proposal development to expand healthcare and non‑healthcare workforce initiatives.
Assist with the development and expansion of apprenticeships, pre‑apprenticeships, and career pathway programs aligned with industry needs.
Assist with employer‑driven training initiatives, sector strategies, and special workforce‑related projects.
Outreach, Communications & Stakeholder Engagement
Participate in or conduct meetings with team members, boards, school districts, affiliates, committees, and other stakeholders.
Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services.
Develop and support communications materials such as newsletters, updates, presentations, and participant‑facing resources.
Represent SBWIB at meetings, conferences, consortium gatherings, and community events.
Additional Responsibilities
Contribute to workplace efficiencies, cross‑program collaboration, and continuous program improvement.
Perform other related duties as assigned.
Requirements
Bachelor’s degree in public administration, workforce development, social sciences, or a related field (degrees such as healthcare administration are acceptable but not required).
Minimum of three (3) years of experience in workforce development, WIOA‑funded programs, AJCC operations, sector strategies, or grant‑funded employment/training programs.
Experience working with employers and diverse job seeker populations.
Strong communication, organization, and relationship‑building skills.
Ability to coordinate multiple projects in a fast‑paced environment with minimal supervision.
Proficiency in Microsoft Office and virtual meeting platforms (Zoom/Teams).
Reliable transportation and valid CA driver’s license.
Must pass background and reference checks.
Preferred
Experience administering or supporting healthcare workforce programs (e.g., CNA, CMA, LVN, RN, allied health pathways).
Familiarity with labor market trends, healthcare sector needs, or regional workforce initiatives.
Experience designing or delivering workshops, orientations, or training events.
Apprenticeship or pre‑apprenticeship program experience.
Or an equivalent combination of education, training, and relevant experience sufficient to effectively perform the essential duties of the assigned job.
Role Expectation
Effective performance requires a consistent on‑site and in‑person presence to support employer engagement, coordinate participant activities, collaborate with partners, and provide hands‑on oversight of workforce and healthcare grant‑funded initiatives.
These responsibilities are essential functions of the position and require the ability to make independent decisions, exercise sound judgment, and respond promptly to program, participant, and employer needs.
Working Conditions
This position requires flexibility and adaptability in light of potential exposure to public health or safety protocols (e.g., pandemics). Employees may be required to wear protective equipment and follow safety measures mandated by the Company, City, County, State, and/or Federal Authorities.
Must be able to manage time effectively, work under pressure, and meet deadlines related to grant‑funded deliverables, employer requests, and participant needs.
Requires periods of walking, standing, driving, and sitting at a desk for extended durations, with occasional lifting and bending as part of program coordination activities.
Regular travel is required to meet with employers, training providers, schools, AJCC partners, and community organizations.
Reliable transportation, a valid California driver’s license, and proof of vehicle insurance are required due to the travel‑intensive nature of this role.
Salary & Benefits This is a full‑time, non‑exempt position with a standard 40‑hour workweek. Starting hourly rate will be commensurate with experience. The Company offers a comprehensive employee benefits package, including 75% coverage for medical, dental, and vision costs for employee only, sick and vacation time, holidays, and a competitive 401(k) plan. Eligibility for Public Service Loan Forgiveness (PSLF) is available. Employees are eligible to enroll in the company’s health benefits package after completing the 60‑90‑day employment introductory period.
Seniority Level Mid‑Senior level
Employment type Full‑time
Job Function Project Management and Information Technology
Industries Human Resources
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