Children's National Medical Center
CNHF Associate Director Special Events
Children's National Medical Center, Silver Spring, Maryland, United States, 20900
Job Description - CNHF Associate Director Special Events (250002NC)
Overview
CNHF Associate Director Special Events - (250002NC). The Associate Director, Special Events reports to the Director, Special Events and is responsible for the overall management of the White Hat Gala, a $2M+ signature event. This includes setting revenue targets, managing event production, and cultivating key stakeholder relationships to maximize philanthropic support. The role requires exceptional leadership, creativity, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The Associate Director will also manage logistics with internal and external stakeholders for hospital professorship installations, evenings of awareness, and a newly formed philanthropic and volunteer committee. The successful candidate will have strong organization, project management, and communication skills.
Responsibilities
Manage assigned events from logistics planning through execution with emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; collaborate with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and finalize vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to improve financial reporting, efficiency, event protocols, and post-event engagement to enhance donor cultivation and ROI.
Collaboration and Communication
Partner with special event fundraising leads to create best-in-class live event experiences that exceed expectations of event co-chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute cultivation and stewardship events.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, role definitions, timelines, pre-event briefings, coordination, and post-event stewardship for volunteers.
Functional Accountabilities
Event Management
Manage events from logistics planning through execution with focus on brand-building, cost efficiency, donor experience and fundraising growth.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain vendor network; create RFPs and select vendors.
Negotiate and finalize vendor contracts and oversee contract payments.
Evaluate processes to improve financial reporting, efficiencies, and post-event donor engagement.
Organizational Accountabilities
Anticipate and respond to customer needs; follow up until needs are met
Demonstrate collaborative and respectful behavior; partner with all team members to achieve goals
Be receptive to others’ ideas and opinions; contribute to a positive work environment
Identify opportunities to improve processes; make appropriate decisions with sound judgment
Cost Management/Financial Responsibility
Use resources efficiently; seek cost-saving approaches
Safety
Promote safety for patients, families, visitors and co-workers; communicate clearly and timely
Attend to important details and practice self-checks to ensure performance
Qualifications Minimum Education Bachelor's Degree (Required)
Minimum Work Experience 6 years (Required)
Required Skills/Knowledge Strong written and verbal communication skills (including clear speaking cadence and warm tone); effective interpersonal skills with poise, tact, patience, and courtesy; exceptional attention to detail and time management; initiative, energy, confidence, donor service attitude; teamwork orientation; professionalism, creativity and integrity; proven donor relationship cultivation experience; ability to collaborate on fundraising strategies; ability to develop tactics to meet goals and objectives.
Required Licenses and Certifications CMP (Preferred)
Job Details
Primary Location : Maryland-Silver Spring
Work Locations : Inventa Towers 1, Inventa Place, Silver Spring 20910
Job : Non-Clinical Professional
Organization : Position Status: R (Regular) - FT - Full-Time
Shift : Day
Work Schedule : 9-5
Job Posting : Sep 26, 2025, 11:00:06 PM
Full-Time Salary Range : 73070.4 - 121804.8
Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your Rights Pay Transparency Nondiscrimination Poster.
Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances, or the misuse of legal substances, by all staff. Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.
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Responsibilities
Manage assigned events from logistics planning through execution with emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; collaborate with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and finalize vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to improve financial reporting, efficiency, event protocols, and post-event engagement to enhance donor cultivation and ROI.
Collaboration and Communication
Partner with special event fundraising leads to create best-in-class live event experiences that exceed expectations of event co-chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute cultivation and stewardship events.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, role definitions, timelines, pre-event briefings, coordination, and post-event stewardship for volunteers.
Functional Accountabilities
Event Management
Manage events from logistics planning through execution with focus on brand-building, cost efficiency, donor experience and fundraising growth.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain vendor network; create RFPs and select vendors.
Negotiate and finalize vendor contracts and oversee contract payments.
Evaluate processes to improve financial reporting, efficiencies, and post-event donor engagement.
Organizational Accountabilities
Anticipate and respond to customer needs; follow up until needs are met
Demonstrate collaborative and respectful behavior; partner with all team members to achieve goals
Be receptive to others’ ideas and opinions; contribute to a positive work environment
Identify opportunities to improve processes; make appropriate decisions with sound judgment
Cost Management/Financial Responsibility
Use resources efficiently; seek cost-saving approaches
Safety
Promote safety for patients, families, visitors and co-workers; communicate clearly and timely
Attend to important details and practice self-checks to ensure performance
Qualifications Minimum Education Bachelor's Degree (Required)
Minimum Work Experience 6 years (Required)
Required Skills/Knowledge Strong written and verbal communication skills (including clear speaking cadence and warm tone); effective interpersonal skills with poise, tact, patience, and courtesy; exceptional attention to detail and time management; initiative, energy, confidence, donor service attitude; teamwork orientation; professionalism, creativity and integrity; proven donor relationship cultivation experience; ability to collaborate on fundraising strategies; ability to develop tactics to meet goals and objectives.
Required Licenses and Certifications CMP (Preferred)
Job Details
Primary Location : Maryland-Silver Spring
Work Locations : Inventa Towers 1, Inventa Place, Silver Spring 20910
Job : Non-Clinical Professional
Organization : Position Status: R (Regular) - FT - Full-Time
Shift : Day
Work Schedule : 9-5
Job Posting : Sep 26, 2025, 11:00:06 PM
Full-Time Salary Range : 73070.4 - 121804.8
Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your Rights Pay Transparency Nondiscrimination Poster.
Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances, or the misuse of legal substances, by all staff. Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.
#J-18808-Ljbffr