Litigation Secretary, Civil Litigation Defense Job at Adams & Martin Group in Lo

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support.

The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed.

Duties and Responsibilities:

• Maintain and update electronic case files, adhering to protocols for efficient searching and tracking.
• Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials.
• Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion.
• Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding.
• Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency.
• Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials.

Required Experience:

• Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures.
• Commercial Litigation experience preferred but not required.
• Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook).
• Familiarity with billing and expense reporting software is a strong plus.

Comprehensive benefits, generous PTO, and flexible work schedules offered.

Compensation: $90,000 - $110,000 based on experience.

If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.