University of Utah is hiring: Executive Assistant in Salt Lake City

Executive Assistant – University of Utah

Job Summary

Provides direct administrative support shared between two Executive Offices at Huntsman Cancer Institute. Must be able to manage multiple competing interests and priorities with strict discretion and finesse. Strong verbal and written communication skills are essential to internal stakeholders and the community at large. In addition, strong self‑motivation, task prioritization, superb organizational skills, and a solution‑oriented approach with a positive attitude are vital.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve—including Idaho, Montana, Nevada, Utah, and Wyoming—with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.

Responsibilities

• Maintain an exceptional level of professionalism and discretion in managing complex issues and interactions.
• Resolve a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public.
• Manage schedule and organize active and complex calendar and travel logistics for HCI’s Executive Officers.
• Office reception, greeting guests, and facilitating meeting transitions.
• Provide administrative assistance for Executive Officers of Huntsman Cancer Institute, including extensive meeting preparation, research and preparation of summary materials related to issues and events, travel itineraries, financial documentation.
• Maintain record of office operations, executive office functions, and assist with the development and implementation of department policies.
• Assist in planning and hosting visits of distinguished guests, tour groups, and events.
• Attend executive meetings as required and document meeting minutes.
• Work collaboratively with the leadership offices at HCI and University of Utah, including senior leadership and employees on assigned projects, events, and other assignments, including both leading and support roles.
• Exempt position requiring availability for the Executive Officers during business hours and occasional evenings/weekends, as required.

Problem Solving

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Technical and Operational Knowledge

Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, Word/Excel. Proficiency in Mac and PC computers. Must successfully pass related skills test.

Additional Responsibilities

Incumbents may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

Work Environment

Nearly continuously: Office environment.

Minimum Qualifications

• Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field.
• Two years office management and supervisory experience.
• Demonstrated knowledge of finance and budgeting.
• Public relations skills.
• Demonstrated human relations and effective communication skills.

Equivalency Statement

1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Additional Information

Requisition Number: PRN43703B

Full time

Department: 01260 – HCI General Admin Department

Location: Campus

Pay Rate Range: 55,000 to 62,000

Close Date: 12/31/2025

Open Until Filled

To apply, visit https://utah.peopleadmin.com/postings/192872