Legal Administrative Assistant Job at Carrols Corporation in City of Syracuse

Legal Administrative Assistant

Carrols Corporation seeks an Administrative Assistant for the Legal Department to provide administrative and clerical support to the Vice‑President and General Counsel, Senior Corporate Counsel, and Paralegals.

Summary

Provide administrative/clerical support to the Legal Department.

Essential Duties & Responsibilities

• Assist Vice‑President and General Counsel, Senior Corporate Counsel, and Paralegals with administrative tasks.
• Perform data entry, document scanning, file and report generation, mail sorting, phone answering, and meeting scheduling.
• Process and maintain the company’s business and operational permits for restaurants; learn to operate the company’s permitting software program.
• Organize and maintain departmental records; open and close contract files.
• Prepare real estate and corporate closing binders.
• Order checks for payment obligations and process invoices for legal services.
• Draft correspondence as directed.
• Support management, board of directors, and shareholder meetings.
• Perform other Legal Department support duties as assigned.

Supervisory Responsibilities

No supervisory responsibilities.

Qualifications

• High school diploma required; 2‑year college degree desired.
• Experience in a corporate legal department or law firm desired.
• Strong written and oral communication skills.
• Strong client service skills.
• Organized with the ability to meet deadlines.
• Flexible and able to work well with others.
• Ability to maintain a high degree of confidentiality.

Computer Skills

• Proficient in Microsoft Outlook, Word, Excel and other related software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently uses hands to handle or feel, and also to reach with hands and arms. The employee occasionally requires standing and walking.

Work Environment

• Temperature‑controlled office.
• Noise level in the work environment is low to moderate.

Equipment Used

• Computer, fax, calculator, copier/scanner, phone, document binder, and label maker.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Legal

Industries

Administrative and Support Services