New College of Florida is hiring: Administrative Assistant, Provost Office in Sa

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Responsibilities

• Assist with all administrative matters involving the Office of the Provost.
• Plan, monitor, control, and conduct budget expenditures, including budget reconciliation, purchasing, expense reports, travel authorization, reimbursement, and purchasing card (pcard) for designated departments and units.
• Provide administrative support for the annual summer faculty development cycle; act as point person for intake proposals and creation/sending of award notices.
• Track requests, prioritize work, and collaborate with the Provost to monitor work plans and products of all Academic Affairs units.
• Assist the Provost and Direct Report D with administrative duties such as events, guest speakers, public events, ticketing, and maintaining social media accounts; order books and announcements.
• Maintain the Provost calendar, schedule appointments, screen calls, and arrange travel.
• Make arrangements for meetings with Direct Reports, federal, state, and local officials; research background data for items requiring Provost’s attention and prioritize them.
• Brief the Provost daily on incoming correspondence and other events.
• Coordinate and support faculty committee activities (including the Provost’s Advisory Committee, Educational Policy Committee, Faculty Appointments and Status Committee, and ad hoc committees).
• Serve as liaison to the President, VP for Finance and Administration, Deans, Division Chairs, program directors, local and regional organizations, Board of Governors, and Board of Trustees.
• Coordinate responses to inquiries, correspondence, complaints, and requests received by the Provost’s Office.
• Coordinate faculty meetings and events, including the Academic Administrative Council, visiting speakers, and campus colloquia.
• Attend bi‑weekly 1.5‑hour AAC meetings, take notes for approval, and follow up on action items.
• Maintain confidential data and handle budget reconciliation, purchasing, travel authorization/reimbursement for the Provost’s Office; liaise with the Business Office and Human Resources; coordinate faculty visits.
• Secure final approval and process paperwork for all Provost appointments; submit leave reports and maintain leave records.
• Collect data from various departments and units, assemble reports for special projects, and support participation in national, local, and university councils, task forces, and associations.
• Coordinate and arrange social events.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree or 4 years of experience.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Higher Education