Oklahoma City Public Schools
Computerized Maintenance Management System (CMMS) Analyst
Oklahoma City Public Schools, Oklahoma City, Oklahoma, United States, 73116
Computerized Maintenance Management System (CMMS) Analyst
The CMMS Analyst is responsible for optimizing the district’s Computerized Maintenance Management System (CMMS) to support data‑driven decision‑making across Operations Services. This role focuses on developing intuitive, actionable dashboards and reports that enhance visibility into maintenance, HVAC, custodial, grounds, transportation, and child nutrition operations. The analyst will collaborate closely with department leads to ensure the CMMS is leveraged effectively for performance tracking, resource allocation, and continuous improvement.
Position Type
ProTech (Non‑Certified)
Date Posted: 12/5/2025
Location: OKCPS Operation Center – Operations
Essential Duties Great Teaching & Learning (Instructional Infrastructure)
Develop and maintain interactive dashboards and reports using CMMS data to support learning through operational insights.
Provide training to staff on CMMS usage, reporting tools, and dashboard interpretation to enhance data literacy.
Create documentation and standard operating procedures to support consistent learning and onboarding.
Collaborate with departments to define KPIs that inform instructional strategies and performance benchmarks.
Great People (Talent Management)
Train and support staff in using CMMS tools effectively, fostering technical growth and confidence.
Empower department managers with data‑driven insights to guide team development and performance.
Promote cross‑functional collaboration to build analytical skills and shared ownership of operational goals.
Encourage continuous improvement through data analysis and feedback loops.
Great Culture (Systems Leaders)
Design dashboards that promote transparency and equitable access to operational data.
Use data to highlight service gaps and drive equitable resource allocation.
Foster a culture of accountability through clear performance metrics and reporting.
Support inclusive decision‑making by ensuring all departments have access to relevant data insights.
Great Systems (Support & Accountability)
Ensure data integrity and consistency across all CMMS modules to support reliable decision‑making.
Analyze system data to identify trends, gaps, and opportunities for operational improvement.
Work with IT and software vendors to troubleshoot issues and implement system enhancements.
Support compliance and reporting requirements with timely, accurate data outputs.
Perform other duties as assigned in alignment with the district’s mission and values.
Key Focus Areas
Champion internal systems modernization efforts
Track and monitor the Council of Great City Schools KPIs
Safe, reliable, and equitable operational systems in every school
Timely delivery of services that protect instructional time
Transparent management of grants and federal & state funds
Cross‑functional integration with other district departments
Performance Indicators
95%+ on‑time service delivery
100% compliance with all regulatory, audit, and safety requirements
Documented evidence of equitable service access across schools
Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals
Year‑over‑year increases in principal, staff, and student satisfaction with safety programs and services
Minimum Qualifications (Knowledge, Skills and/or Abilities)
Bachelor’s degree in Information Systems, Data Analytics, Business Administration, or related field (or equivalent experience).
3+ years of experience working with CMMS platforms, data analytics, or business intelligence tools.
Proficiency in dashboard/reporting tools (e.g., Power BI, Tableau, or CMMS‑native reporting modules).
Strong analytical and problem‑solving skills.
Excellent communication and collaboration abilities.
Experience in a school district or public sector operations environment is a plus.
*Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.
Preferred Qualifications
Familiarity with maintenance workflows, HVAC systems, transportation logistics, or custodial operations.
Experience with CMMS platforms such as SchoolDude, FMX, AssetWorks, or similar.
Knowledge of SQL or other data querying languages.
Physical/Mental Requirements
Manual dexterity to write legibly and perform required duties on the computer.
Visual acuity to read, interpret and transcribe written material.
Normal hearing and clear speaking abilities to interact with others in person and on the telephone.
Physical agility: able to bend, stoop, sit on the floor, walk, reach and climb stairs.
Some stooping, bending, stretching and occasional lifting not to exceed 50 pounds.
Sitting for prolonged periods of time.
May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.
Work Environment
Office duties will be performed in a well‑lighted, climate‑controlled environment.
Reports To Associate Director of Operational Reporting
FSLA Status Exempt
Compensation Schedule 807
Work Days 242
FTE 100%
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
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Position Type
ProTech (Non‑Certified)
Date Posted: 12/5/2025
Location: OKCPS Operation Center – Operations
Essential Duties Great Teaching & Learning (Instructional Infrastructure)
Develop and maintain interactive dashboards and reports using CMMS data to support learning through operational insights.
Provide training to staff on CMMS usage, reporting tools, and dashboard interpretation to enhance data literacy.
Create documentation and standard operating procedures to support consistent learning and onboarding.
Collaborate with departments to define KPIs that inform instructional strategies and performance benchmarks.
Great People (Talent Management)
Train and support staff in using CMMS tools effectively, fostering technical growth and confidence.
Empower department managers with data‑driven insights to guide team development and performance.
Promote cross‑functional collaboration to build analytical skills and shared ownership of operational goals.
Encourage continuous improvement through data analysis and feedback loops.
Great Culture (Systems Leaders)
Design dashboards that promote transparency and equitable access to operational data.
Use data to highlight service gaps and drive equitable resource allocation.
Foster a culture of accountability through clear performance metrics and reporting.
Support inclusive decision‑making by ensuring all departments have access to relevant data insights.
Great Systems (Support & Accountability)
Ensure data integrity and consistency across all CMMS modules to support reliable decision‑making.
Analyze system data to identify trends, gaps, and opportunities for operational improvement.
Work with IT and software vendors to troubleshoot issues and implement system enhancements.
Support compliance and reporting requirements with timely, accurate data outputs.
Perform other duties as assigned in alignment with the district’s mission and values.
Key Focus Areas
Champion internal systems modernization efforts
Track and monitor the Council of Great City Schools KPIs
Safe, reliable, and equitable operational systems in every school
Timely delivery of services that protect instructional time
Transparent management of grants and federal & state funds
Cross‑functional integration with other district departments
Performance Indicators
95%+ on‑time service delivery
100% compliance with all regulatory, audit, and safety requirements
Documented evidence of equitable service access across schools
Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals
Year‑over‑year increases in principal, staff, and student satisfaction with safety programs and services
Minimum Qualifications (Knowledge, Skills and/or Abilities)
Bachelor’s degree in Information Systems, Data Analytics, Business Administration, or related field (or equivalent experience).
3+ years of experience working with CMMS platforms, data analytics, or business intelligence tools.
Proficiency in dashboard/reporting tools (e.g., Power BI, Tableau, or CMMS‑native reporting modules).
Strong analytical and problem‑solving skills.
Excellent communication and collaboration abilities.
Experience in a school district or public sector operations environment is a plus.
*Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.
Preferred Qualifications
Familiarity with maintenance workflows, HVAC systems, transportation logistics, or custodial operations.
Experience with CMMS platforms such as SchoolDude, FMX, AssetWorks, or similar.
Knowledge of SQL or other data querying languages.
Physical/Mental Requirements
Manual dexterity to write legibly and perform required duties on the computer.
Visual acuity to read, interpret and transcribe written material.
Normal hearing and clear speaking abilities to interact with others in person and on the telephone.
Physical agility: able to bend, stoop, sit on the floor, walk, reach and climb stairs.
Some stooping, bending, stretching and occasional lifting not to exceed 50 pounds.
Sitting for prolonged periods of time.
May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.
Work Environment
Office duties will be performed in a well‑lighted, climate‑controlled environment.
Reports To Associate Director of Operational Reporting
FSLA Status Exempt
Compensation Schedule 807
Work Days 242
FTE 100%
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
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