Agility Billing Services is hiring: Administrative Assistant in West Islip

Job Title: Administrative Assistantto Director of Operations Location: Ronkonkoma, NY – Hybrid: 1–2 days/week in office Job Type: Full-Time Company Overview We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations. Position Summary The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs). Key Responsibilities Manage and coordinate the Director of Operations’ calendar, appointments, and meetings Organize and monitor email communications, flagging priority items and assisting with follow-ups Prepare and mail insurance claims Generate and send invoices to clients Assist with planning and logistics for conferences, webinars, and internal events Help write and maintain Standard Operating Procedures (SOPs) for administrative processes Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required) Track and organize company documents, contracts, and credit card statements Manage office supply inventory and place orders as needed Provide general administrative support to help ensure company operations run efficiently Qualifications 2+ years of experience in an administrative support role Excellent organizational and time management skills Strong written and verbal communication abilities Proficiency with Microsoft Office Suite or Google Workspace Ability to maintain confidentiality and handle sensitive information with discretion Detail-oriented, proactive, and able to multitask effectively Experience with clearinghouses and EDI enrollment is a plus, but not required Benefits Competitive salary 15 days Paid Time Off (PTO) 401(k) retirement plan Medical, dental, and vision insurance Flexible hybrid work setting (1–2 days/week in office) #J-18808-Ljbffr