Rice University
Apply for the
GSCS Events Supervisor
role at
Rice University .
Position Summary Reporting to the Facilities Manager at the Susanne M. Glasscock School of Continuing Studies, the Events Supervisor is an on‑site role based in the Anderson‑Clarke Center (ACC) that plans and executes end‑to‑end ACC events while supporting daily classroom operations. The position scopes and schedules ACC spaces; coordinates room layouts and AV; manages guest/vendor services; leads on‑site execution; and trains/directs support staff, student workers, volunteers, and contingent personnel. It also assists with classroom scheduling, setups, and first‑line AV checks to ensure a high‑quality learning environment, and provides operational coverage when the Facilities Manager is unavailable.
This is a hands‑on role that requires moving and positioning heavy furniture and AV equipment for room setups and turnovers. The position also provides late‑evening, early‑morning, and some Saturday coverage—with after‑hours response for urgent needs—to ensure seamless events and reliable learning spaces that advance the School’s mission.
Ideal Candidate Statement A hands‑on, customer‑focused event operations professional who can run multiple Anderson‑Clarke Center events end‑to‑end while supporting daily classroom needs. They bring solid project management discipline (timelines, checklists, room schedules), first‑line classroom/AV savvy for quick triage, and clear, diplomatic communication with instructors, guests, vendors, Facilities, and OIT. Highly organized and detail‑oriented, they train and direct support staff, student workers, and contingent personnel on site, stay calm under pressure, and reliably move/position heavy furniture and AV equipment for setups and turnovers. They are comfortable with late‑evening, early‑morning, and some Saturday coverage, respond to urgent after‑hours issues, and consistently close the loop with stakeholders.
Workplace Requirements On‑campus position: This role is exclusively on‑site at the Anderson‑Clarke Center. The schedule is primarily weekdays with regular late‑evening coverage for class nights, some Saturdays for programs/events, and after‑hours phone response for urgent building/classroom issues as needed. Work involves frequent walking/standing between classrooms and event spaces; room setups and turnovers (moving/positioning furniture and AV carts/equipment; occasional lifting up to 50 lbs); and monitoring building conditions to initiate and track work orders. Per Rice policy 440, work arrangements may be subject to change.
Hiring Range Minimum $48,700 annually.
Minimum Requirements
Bachelor's Degree
2+ years of experience in event management and facilities management
Skills
Strong project and event management skills
Ability to meet deadlines and prioritize
Strong communication and customer service skills
Well‑organized and detail‑oriented
Ability to accomplish goals working through formal and informal channels, with diplomacy and tact
Strong problem‑solving and analytical skills
Essential Functions
Serve as project manager for multiple activities; scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones
Establish and maintain relationships with internal and external university partners
Act as department representative at cross‑departmental project meetings
Operate as account manager on deliverables, program metrics, and status reports
Recommend and schedule events into appropriate off‑campus and on‑campus venues
May oversee support staff, students, volunteers, and contingent event staff
Train and supervise junior event planners in proper execution and implementation of events
Perform all other duties as assigned
Additional Functions
Proficiency with creating layouts, turnovers, and setup plans
Knowledge of room‑scheduling and work‑order/ticketing systems
Front‑line AV support: triage classroom/event technology, elevate to OIT when needed
Monitor and report progress toward annual revenue goals set by the Executive Director of Operations
Manage event invoices, credits, and reconciliations based on Rice Policy compliance and data accuracy
Plan setups with ADA/access needs in mind; follow building and safety protocols
Benefits https://knowledgecafe.rice.edu/benefits
Mission and Values Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
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GSCS Events Supervisor
role at
Rice University .
Position Summary Reporting to the Facilities Manager at the Susanne M. Glasscock School of Continuing Studies, the Events Supervisor is an on‑site role based in the Anderson‑Clarke Center (ACC) that plans and executes end‑to‑end ACC events while supporting daily classroom operations. The position scopes and schedules ACC spaces; coordinates room layouts and AV; manages guest/vendor services; leads on‑site execution; and trains/directs support staff, student workers, volunteers, and contingent personnel. It also assists with classroom scheduling, setups, and first‑line AV checks to ensure a high‑quality learning environment, and provides operational coverage when the Facilities Manager is unavailable.
This is a hands‑on role that requires moving and positioning heavy furniture and AV equipment for room setups and turnovers. The position also provides late‑evening, early‑morning, and some Saturday coverage—with after‑hours response for urgent needs—to ensure seamless events and reliable learning spaces that advance the School’s mission.
Ideal Candidate Statement A hands‑on, customer‑focused event operations professional who can run multiple Anderson‑Clarke Center events end‑to‑end while supporting daily classroom needs. They bring solid project management discipline (timelines, checklists, room schedules), first‑line classroom/AV savvy for quick triage, and clear, diplomatic communication with instructors, guests, vendors, Facilities, and OIT. Highly organized and detail‑oriented, they train and direct support staff, student workers, and contingent personnel on site, stay calm under pressure, and reliably move/position heavy furniture and AV equipment for setups and turnovers. They are comfortable with late‑evening, early‑morning, and some Saturday coverage, respond to urgent after‑hours issues, and consistently close the loop with stakeholders.
Workplace Requirements On‑campus position: This role is exclusively on‑site at the Anderson‑Clarke Center. The schedule is primarily weekdays with regular late‑evening coverage for class nights, some Saturdays for programs/events, and after‑hours phone response for urgent building/classroom issues as needed. Work involves frequent walking/standing between classrooms and event spaces; room setups and turnovers (moving/positioning furniture and AV carts/equipment; occasional lifting up to 50 lbs); and monitoring building conditions to initiate and track work orders. Per Rice policy 440, work arrangements may be subject to change.
Hiring Range Minimum $48,700 annually.
Minimum Requirements
Bachelor's Degree
2+ years of experience in event management and facilities management
Skills
Strong project and event management skills
Ability to meet deadlines and prioritize
Strong communication and customer service skills
Well‑organized and detail‑oriented
Ability to accomplish goals working through formal and informal channels, with diplomacy and tact
Strong problem‑solving and analytical skills
Essential Functions
Serve as project manager for multiple activities; scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones
Establish and maintain relationships with internal and external university partners
Act as department representative at cross‑departmental project meetings
Operate as account manager on deliverables, program metrics, and status reports
Recommend and schedule events into appropriate off‑campus and on‑campus venues
May oversee support staff, students, volunteers, and contingent event staff
Train and supervise junior event planners in proper execution and implementation of events
Perform all other duties as assigned
Additional Functions
Proficiency with creating layouts, turnovers, and setup plans
Knowledge of room‑scheduling and work‑order/ticketing systems
Front‑line AV support: triage classroom/event technology, elevate to OIT when needed
Monitor and report progress toward annual revenue goals set by the Executive Director of Operations
Manage event invoices, credits, and reconciliations based on Rice Policy compliance and data accuracy
Plan setups with ADA/access needs in mind; follow building and safety protocols
Benefits https://knowledgecafe.rice.edu/benefits
Mission and Values Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
#J-18808-Ljbffr