The Planet Group
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This range is provided by The Planet Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $25.00/hr - $30.00/hr
Direct message the job poster from The Planet Group
Qualifications
3+ years of relevant administrative experience
Strong organizational skills, including supporting more than one officer
Preferred Qualifications
Experience in higher education or medical setting
Job Description The Executive Assistant provides executive level support to the Chief, Division of Medicine and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events.
The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need.
Responsibilities 60% Calendar Management
Schedule meetings and calls; track responses; coordinate audio-visual and technology requirements; order catering services as needed.
Prepare information packages for meetings and distribute them; take and prepare minutes of meetings as required; ensure that minutes and other written documents are accurate and professional.
Track correspondence.
Order office supplies from Staples and through Purchase Orders.
Process reimbursements.
Provide support for meetings & events hosted by chair's office or DoM Central including ordering & coordinating food, booking rooms, coordinating speakers and slides.
Evaluate, develop and revise administrative systems to improve efficiency.
Aid faculty affairs manager with appointment & promotions for all department faculty.
Track new hires & terminations.
Collate and present faculty, staff and department statistical data.
10% Special Projects
Administrative support for department-wide initiatives including but not limited to Evans Research Days, DEIA Week, M.A.D.E. Staff Development Program, Administrative Coordinator monthly series, Monthly Administrative Director meetings, Department Faculty meetings, etc.
Regularly review status of projects and make modifications to scheduling, costing, equipment, preparing status reports and documents periodically throughout the project.
Special Projects as assigned by the Chair of Medicine, the Vice Chair of Finance & Administration and/or the Associate Administrative Director as needed.
Seniority level Mid-Senior level
Employment type Contract
Job function Administrative, Education, and Accounting/Auditing
Industries Hospitals and Health Care, Hospitals, and Education
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This range is provided by The Planet Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $25.00/hr - $30.00/hr
Direct message the job poster from The Planet Group
Qualifications
3+ years of relevant administrative experience
Strong organizational skills, including supporting more than one officer
Preferred Qualifications
Experience in higher education or medical setting
Job Description The Executive Assistant provides executive level support to the Chief, Division of Medicine and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events.
The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need.
Responsibilities 60% Calendar Management
Schedule meetings and calls; track responses; coordinate audio-visual and technology requirements; order catering services as needed.
Prepare information packages for meetings and distribute them; take and prepare minutes of meetings as required; ensure that minutes and other written documents are accurate and professional.
Track correspondence.
Order office supplies from Staples and through Purchase Orders.
Process reimbursements.
Provide support for meetings & events hosted by chair's office or DoM Central including ordering & coordinating food, booking rooms, coordinating speakers and slides.
Evaluate, develop and revise administrative systems to improve efficiency.
Aid faculty affairs manager with appointment & promotions for all department faculty.
Track new hires & terminations.
Collate and present faculty, staff and department statistical data.
10% Special Projects
Administrative support for department-wide initiatives including but not limited to Evans Research Days, DEIA Week, M.A.D.E. Staff Development Program, Administrative Coordinator monthly series, Monthly Administrative Director meetings, Department Faculty meetings, etc.
Regularly review status of projects and make modifications to scheduling, costing, equipment, preparing status reports and documents periodically throughout the project.
Special Projects as assigned by the Chair of Medicine, the Vice Chair of Finance & Administration and/or the Associate Administrative Director as needed.
Seniority level Mid-Senior level
Employment type Contract
Job function Administrative, Education, and Accounting/Auditing
Industries Hospitals and Health Care, Hospitals, and Education
#J-18808-Ljbffr