Ogletree Deakins
Position Overview
We are looking for a Practice Assistant to join Ogletree Deakins' Boston, MA office. The role works under the direction of attorneys and paralegals, providing secretarial and administrative support to ensure delivery of quality legal services to clients.
Essential Functions
Preparing Documents: Independently compose and draft routine documents, proofread, redline, and prepare e‑filing documents.
Processes Mail: Review and route incoming mail and fax communications; prepare outgoing mail and faxes; ensure all attachments are included.
Maintains Calendar: Update attorneys’ calendars with meetings, appointments, due dates, and client‑related activities.
Maintains Files: File and retrieve paper and electronic records in compliance with internal policies.
Timekeeping: Prepare time entries, expense reimbursement, disbursement requests, billing letters, and coordinate client billing with the Billing Department.
General Administrative Support: Handle new‑matter documents, screen phone calls, coordinate travel and meeting arrangements, manage itineraries, and ensure timely and professional client communication.
Additional duties (as needed): Assist with mentoring new office staff and piloting new software.
Requirements
4+ years as a practice assistant or legal secretary.
Knowledge of legal terminology, documents, and processes.
Typing speed of at least 70 words per minute.
Strong computer proficiency in MS Office, document management, time entry, e‑filing, and database software.
Excellent written and verbal communication; strong proofreading skills.
Superior organizational, calendaring, and filing skills.
Time‑management, ability to work independently and as part of a team.
Regular, predictable attendance.
Benefits Ogletree Deakins offers a robust benefits suite, including paid time off, paid sick leave, 401(k) matching, profit sharing, paid holidays, paid parental leave, comprehensive health, life, dental and vision coverage, Health Savings Account/Flexible Spending Accounts, tuition reimbursement, and an Employee Assistance Program.
Firm Overview Ogletree Deakins is one of the largest labor and employment law firms, representing management in all types of employment‑related matters. Best Law Firms® named the firm “Law Firm of the Year” for 14 consecutive years. With over 1,100 attorneys in 60 offices across the United States and internationally, Ogletree Deakins serves a broad range of Fortune 50 clients. The firm is fully committed to diversity and equal opportunity.
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Essential Functions
Preparing Documents: Independently compose and draft routine documents, proofread, redline, and prepare e‑filing documents.
Processes Mail: Review and route incoming mail and fax communications; prepare outgoing mail and faxes; ensure all attachments are included.
Maintains Calendar: Update attorneys’ calendars with meetings, appointments, due dates, and client‑related activities.
Maintains Files: File and retrieve paper and electronic records in compliance with internal policies.
Timekeeping: Prepare time entries, expense reimbursement, disbursement requests, billing letters, and coordinate client billing with the Billing Department.
General Administrative Support: Handle new‑matter documents, screen phone calls, coordinate travel and meeting arrangements, manage itineraries, and ensure timely and professional client communication.
Additional duties (as needed): Assist with mentoring new office staff and piloting new software.
Requirements
4+ years as a practice assistant or legal secretary.
Knowledge of legal terminology, documents, and processes.
Typing speed of at least 70 words per minute.
Strong computer proficiency in MS Office, document management, time entry, e‑filing, and database software.
Excellent written and verbal communication; strong proofreading skills.
Superior organizational, calendaring, and filing skills.
Time‑management, ability to work independently and as part of a team.
Regular, predictable attendance.
Benefits Ogletree Deakins offers a robust benefits suite, including paid time off, paid sick leave, 401(k) matching, profit sharing, paid holidays, paid parental leave, comprehensive health, life, dental and vision coverage, Health Savings Account/Flexible Spending Accounts, tuition reimbursement, and an Employee Assistance Program.
Firm Overview Ogletree Deakins is one of the largest labor and employment law firms, representing management in all types of employment‑related matters. Best Law Firms® named the firm “Law Firm of the Year” for 14 consecutive years. With over 1,100 attorneys in 60 offices across the United States and internationally, Ogletree Deakins serves a broad range of Fortune 50 clients. The firm is fully committed to diversity and equal opportunity.
#J-18808-Ljbffr