Career Group
Job Title
Personal Assistant
Base Pay Range $175,000.00/yr - $200,000.00/yr
Overview A high-profile household is seeking a polished, service-driven Personal Assistant to provide comprehensive support across personal scheduling, travel coordination, household management, and lifestyle needs. The role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-moving environment.
Key Responsibilities Personal Support
Manage and coordinate all personal appointments, including medical, dental, wellness, and specialty care
Maintain personal health records and related documentation
Oversee medical and dental invoices, insurance claims, and reimbursement workflows
Track family birthdays, anniversaries, and key events; manage RSVPs and update calendars with detailed logistics (dress code, transportation, lodging, parking, etc.)
Research and procure fashion items, wardrobe pieces, and specialty brands as requested
Assist with personal and family event planning, holiday gifting, and special projects
Manage annual holiday initiatives including employee gifting, family gifting, and card distribution
Travel Management
Plan, organize, and execute all personal and business travel arrangements
Build detailed, end-to-end itineraries tailored to principal preferences
Research and coordinate flights, hotels, dining, wellness services, and local activities
Ensure all travel documentation (passports, visas, Global Entry, etc.) is current
Coordinate with private aviation, car services, and ground transportation
Manage travel budgets, expenses, and reward points/miles with prior approval
During Travel
Monitor flight status and anticipate changes or delays
Provide real-time updates, itinerary adjustments, and ongoing support
Ensure seamless communication and accessibility throughout the trip
Post-Travel
Coordinate follow-up tasks, thank-you notes, and debriefs
Stay current on travel trends, safety updates, and best practices
Household Support
Travel to various residences as needed to oversee maintenance and service provider appointments
Coordinate household vendors (HVAC, appliances, landscaping, plumbing, repairs, etc.)
Manage household staff schedules across multiple properties
Prepare homes for guest arrivals and ensure optimal readiness and comfort
Maintain household manuals, property records, warranties, and inventory documentation
Oversee vehicle registrations, service schedules, and compliance requirements
Handle personal shopping, household errands, and specialty procurement
Track and manage deliveries across multiple residences
Coordinate returns, exchanges, and courier shipments (UPS, USPS, FedEx)
Qualifications
Minimum 10 years of administrative experience supporting C-suite or high-profile individuals
Advanced proficiency in Microsoft Office and Google Workspace
Expertise in complex calendar management, scheduling, and task prioritization
Polished written and verbal communication skills
Demonstrated ability to maintain confidentiality and exercise discretion at all times
Highly organized, detail-oriented, proactive, and adaptable
Professional, approachable, and service-oriented demeanor
Ability to work flexible hours, including evenings, weekends, and holidays as needed
Concierge-level mindset with anticipatory thinking and exceptional follow-through
EEO Statement We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice at
https://careergroupcompanies.com/california-privacy-notice/ .
#J-18808-Ljbffr
Base Pay Range $175,000.00/yr - $200,000.00/yr
Overview A high-profile household is seeking a polished, service-driven Personal Assistant to provide comprehensive support across personal scheduling, travel coordination, household management, and lifestyle needs. The role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-moving environment.
Key Responsibilities Personal Support
Manage and coordinate all personal appointments, including medical, dental, wellness, and specialty care
Maintain personal health records and related documentation
Oversee medical and dental invoices, insurance claims, and reimbursement workflows
Track family birthdays, anniversaries, and key events; manage RSVPs and update calendars with detailed logistics (dress code, transportation, lodging, parking, etc.)
Research and procure fashion items, wardrobe pieces, and specialty brands as requested
Assist with personal and family event planning, holiday gifting, and special projects
Manage annual holiday initiatives including employee gifting, family gifting, and card distribution
Travel Management
Plan, organize, and execute all personal and business travel arrangements
Build detailed, end-to-end itineraries tailored to principal preferences
Research and coordinate flights, hotels, dining, wellness services, and local activities
Ensure all travel documentation (passports, visas, Global Entry, etc.) is current
Coordinate with private aviation, car services, and ground transportation
Manage travel budgets, expenses, and reward points/miles with prior approval
During Travel
Monitor flight status and anticipate changes or delays
Provide real-time updates, itinerary adjustments, and ongoing support
Ensure seamless communication and accessibility throughout the trip
Post-Travel
Coordinate follow-up tasks, thank-you notes, and debriefs
Stay current on travel trends, safety updates, and best practices
Household Support
Travel to various residences as needed to oversee maintenance and service provider appointments
Coordinate household vendors (HVAC, appliances, landscaping, plumbing, repairs, etc.)
Manage household staff schedules across multiple properties
Prepare homes for guest arrivals and ensure optimal readiness and comfort
Maintain household manuals, property records, warranties, and inventory documentation
Oversee vehicle registrations, service schedules, and compliance requirements
Handle personal shopping, household errands, and specialty procurement
Track and manage deliveries across multiple residences
Coordinate returns, exchanges, and courier shipments (UPS, USPS, FedEx)
Qualifications
Minimum 10 years of administrative experience supporting C-suite or high-profile individuals
Advanced proficiency in Microsoft Office and Google Workspace
Expertise in complex calendar management, scheduling, and task prioritization
Polished written and verbal communication skills
Demonstrated ability to maintain confidentiality and exercise discretion at all times
Highly organized, detail-oriented, proactive, and adaptable
Professional, approachable, and service-oriented demeanor
Ability to work flexible hours, including evenings, weekends, and holidays as needed
Concierge-level mindset with anticipatory thinking and exceptional follow-through
EEO Statement We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice at
https://careergroupcompanies.com/california-privacy-notice/ .
#J-18808-Ljbffr