Glocap Business Professionals, Administrative, Operations
Personal/Executive Assistant
Glocap Business Professionals, Administrative, Operations, Greenwich, Connecticut, us, 06831
Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality.
Location: 3 days at the CEO’s home office in Greenwich, CT and 2 days at the NYC Midtown office, with some flexibility to work from home.
Hours: 9:00 am‑5:00 pm with flexibility to work early mornings, evenings and weekends as needed.
Salary: $150 k–$175 k base DOE plus bonus and benefits.
Must have a car.
Responsibilities Personal Assistance
Coordinate with household staff, property managers, and service vendors for multiple residences.
Schedule maintenance, oversee vendors, and ensure properties are operating smoothly.
Event & Party Planning
Plan and execute personal and firm‑related events, including the CEO’s annual summer party and holiday (Christmas) party attended by large guest lists.
Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, transportation to invitation management and day‑of coordination.
Coordinate with multiple vendors, including event planners, florists, caterers, photographers, and rental companies to ensure flawless execution.
Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion.
Maintain event budgets, timelines, and vendor contracts, ensuring cost‑effectiveness while delivering a high‑quality experience.
Serve as the primary liaison between the CEO, guests, and vendors, ensuring all logistics reflect the firm’s culture and the CEO’s preferences.
Personal Scheduling & Logistics
Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations.
Handle errands, reservations, and travel arrangements for the CEO and family as needed.
Anticipate personal needs such as birthdays, holidays, and travel.
Provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation.
Handle all personal and professional information with the highest level of confidentiality.
Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times.
Navigate sensitive and time‑critical issues with tact and minimal supervision.
Executive Support
Calendar & Meeting Management
Proactively manage a complex and rapidly changing calendar, aligning priorities with strategic objectives.
Coordinate and confirm meetings with investors, senior leadership, and external partners.
Prepare daily and weekly agendas and briefing materials.
Act as the primary point of contact for all communication to and from the CEO.
Draft, proofread, and manage confidential correspondence, reports, and presentations.
Screen, prioritize, and respond to emails and calls, ensuring timely follow‑up.
Meeting Preparation & Follow‑Up
Organize and support investor, board, and leadership meetings by coordinating logistics and preparing presentations.
Record and track action items, ensuring timely completion.
Maintain awareness of ongoing projects and business developments.
Travel Coordination (Occasional)
Plan and execute detailed domestic and international travel arrangements.
Prepare comprehensive travel itineraries with contact lists and schedules.
Remain on‑call for travel adjustments and urgent needs.
Qualifications
5+ years of experience supporting a senior executive, ideally within financial services or a similar fast‑paced environment.
Must have a car.
Exceptional written and verbal communication skills.
Strong organizational, time‑management, and prioritization abilities.
Advanced proficiency with Microsoft Office and modern productivity tools.
Proven ability to handle confidential information with integrity and professionalism.
Highly responsive, composed under pressure, and capable of anticipating needs before they arise.
Understanding/experience within health and fitness a plus.
Benefits
Medical insurance
Vision insurance
401(k)
Bonus eligibility
#J-18808-Ljbffr
Location: 3 days at the CEO’s home office in Greenwich, CT and 2 days at the NYC Midtown office, with some flexibility to work from home.
Hours: 9:00 am‑5:00 pm with flexibility to work early mornings, evenings and weekends as needed.
Salary: $150 k–$175 k base DOE plus bonus and benefits.
Must have a car.
Responsibilities Personal Assistance
Coordinate with household staff, property managers, and service vendors for multiple residences.
Schedule maintenance, oversee vendors, and ensure properties are operating smoothly.
Event & Party Planning
Plan and execute personal and firm‑related events, including the CEO’s annual summer party and holiday (Christmas) party attended by large guest lists.
Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, transportation to invitation management and day‑of coordination.
Coordinate with multiple vendors, including event planners, florists, caterers, photographers, and rental companies to ensure flawless execution.
Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion.
Maintain event budgets, timelines, and vendor contracts, ensuring cost‑effectiveness while delivering a high‑quality experience.
Serve as the primary liaison between the CEO, guests, and vendors, ensuring all logistics reflect the firm’s culture and the CEO’s preferences.
Personal Scheduling & Logistics
Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations.
Handle errands, reservations, and travel arrangements for the CEO and family as needed.
Anticipate personal needs such as birthdays, holidays, and travel.
Provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation.
Handle all personal and professional information with the highest level of confidentiality.
Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times.
Navigate sensitive and time‑critical issues with tact and minimal supervision.
Executive Support
Calendar & Meeting Management
Proactively manage a complex and rapidly changing calendar, aligning priorities with strategic objectives.
Coordinate and confirm meetings with investors, senior leadership, and external partners.
Prepare daily and weekly agendas and briefing materials.
Act as the primary point of contact for all communication to and from the CEO.
Draft, proofread, and manage confidential correspondence, reports, and presentations.
Screen, prioritize, and respond to emails and calls, ensuring timely follow‑up.
Meeting Preparation & Follow‑Up
Organize and support investor, board, and leadership meetings by coordinating logistics and preparing presentations.
Record and track action items, ensuring timely completion.
Maintain awareness of ongoing projects and business developments.
Travel Coordination (Occasional)
Plan and execute detailed domestic and international travel arrangements.
Prepare comprehensive travel itineraries with contact lists and schedules.
Remain on‑call for travel adjustments and urgent needs.
Qualifications
5+ years of experience supporting a senior executive, ideally within financial services or a similar fast‑paced environment.
Must have a car.
Exceptional written and verbal communication skills.
Strong organizational, time‑management, and prioritization abilities.
Advanced proficiency with Microsoft Office and modern productivity tools.
Proven ability to handle confidential information with integrity and professionalism.
Highly responsive, composed under pressure, and capable of anticipating needs before they arise.
Understanding/experience within health and fitness a plus.
Benefits
Medical insurance
Vision insurance
401(k)
Bonus eligibility
#J-18808-Ljbffr