Inside Higher Ed
Collections Information And Dams Manager
Inside Higher Ed, Poughkeepsie, New York, United States
Collections Information And Dams Manager
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careers@vassar.edu .
Reference number: R00032565
Location: Poughkeepsie, NY
Department: Frances Lehman Loeb Art Center
Job Family: Administrator
Position Summary: Reporting to the Head Registrar for Collections and Exhibitions, the Collections Information and DAMS Manager is one of eight members of the collections team and supervises the Senior Associate Registrar for Collections and Database Administration. This role oversees the museum's collections database (TMSC), supports its online art collections portal (eMuseum) and leads the development and management of a Digital Asset Management System (DAMS). TMSC functions as the museum's main platform to document and share the collection, and interfaces with the online art collections portal (eMuseum), to enable access to essential information for museum staff, as well as faculty, scholars, students, and visitors.
This is an initial three-year term position, available for possible renewal.
Position Responsibilities
Manage daily functionality and security of TMSC and eMuseum; manage user accounts, security groups, data standards and audits; serve as primary contact for Gallery Systems.
Develop and implement a back-up system, including cyberattack recovery plan; manage upgrades, patches, data clean-up, and migrations; collaborate with Computing and Information Services (CIS) on storage, preservation, and organization of digital assets.
In consultation with the Head Registrar, establish and enforce data entry standards, procedures, and policies; ensure proper access and consistency of data; create and maintain TMSC user manuals; oversee cataloguing and tagging for all objects in the Collection; provide staff training, tutorials, and refresher sessions.
Design Crystal Reports, SSRS, SQL queries, and custom data views; produce analytical reports on collection data for research and collection management projects.
Support eMuseum customization and troubleshooting; contribute to the museum's Collections Discovery Initiative (CDI) to enhance opportunities for collection access, discovery, documentation, and scholarship by leading large-scale data entry and clean‑up projects to support the diverse needs of users and properly manage the documentation of the collection; contribute to future diversity and inclusion initiatives in data harvesting.
Design effective interface of TMSC with other institutional databases and systems to make collections information available to external audiences across various platforms; consult with CIS and Gallery Systems regarding maintenance, troubleshooting, and system updates for TMSC, eMuseum, DAMS and related systems; assist with budgeting for system contracts, upgrades, and database‑related projects.
Oversee the processing of all object images to ensure efficiency and accuracy in creating and running scripts for bulk processing, naming and cropping images, and linking media in database; maintain image archive and access; liaise with CIS and vendors to ensure all imaging equipment is in working order.
Collaborate across departments on planning and implementing DAMS, including working closely with the Library's digital preservation team, in support of the research, development, and future implementation of a Digital Asset Management System for the museum; lead the effort to identify, upload, and characterize metadata, and manage the use of digital assets in the DAMS; remain current with new trends and developments in collection database software.
Required Knowledge, Skills, and Abilities
Bachelor's degree in Museum Studies, Archival Studies, Library Science, or related field.
Five or more years of experience in museum collections database management or museum registration, preferably with Gallery System products.
One year or more of supervisory and/or training experience.
Advanced knowledge and experience in writing SQL, SQL Server Reporting Services (SSRS), Crystal Reports, XML and HTML.
Knowledge of data/content standards (AAT, ULAN, TGN, CCO, LCNAF) and inclusive museum practices.
Strong knowledge of digital archiving standards and best practices.
Excellent project management, problem solving and communication skills.
Experience conveying technical information to technical and non-technical users.
Highly organized, detail-oriented, collaborative, and adaptive in a fast‑paced environment.
Excellent verbal and written communication skills.
Ability to climb ladders.
Ability to lift and carry up to 30 pounds (50 pounds with assistance).
Preferred Knowledge, Skills, and Abilities
Graduate degree in Museum Studies, Archival Studies, Library Science, or related field.
Three years of supervisory and/or training experience.
Demonstrated knowledge of art handling best practices, and art and artifact collections care in a museum environment.
Compensation The starting annual base salary range for this position is $63,882 – $83,034.
How to Apply To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Collections-Information-and-DAMS-Manager_R00032565?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214
#J-18808-Ljbffr
careers@vassar.edu .
Reference number: R00032565
Location: Poughkeepsie, NY
Department: Frances Lehman Loeb Art Center
Job Family: Administrator
Position Summary: Reporting to the Head Registrar for Collections and Exhibitions, the Collections Information and DAMS Manager is one of eight members of the collections team and supervises the Senior Associate Registrar for Collections and Database Administration. This role oversees the museum's collections database (TMSC), supports its online art collections portal (eMuseum) and leads the development and management of a Digital Asset Management System (DAMS). TMSC functions as the museum's main platform to document and share the collection, and interfaces with the online art collections portal (eMuseum), to enable access to essential information for museum staff, as well as faculty, scholars, students, and visitors.
This is an initial three-year term position, available for possible renewal.
Position Responsibilities
Manage daily functionality and security of TMSC and eMuseum; manage user accounts, security groups, data standards and audits; serve as primary contact for Gallery Systems.
Develop and implement a back-up system, including cyberattack recovery plan; manage upgrades, patches, data clean-up, and migrations; collaborate with Computing and Information Services (CIS) on storage, preservation, and organization of digital assets.
In consultation with the Head Registrar, establish and enforce data entry standards, procedures, and policies; ensure proper access and consistency of data; create and maintain TMSC user manuals; oversee cataloguing and tagging for all objects in the Collection; provide staff training, tutorials, and refresher sessions.
Design Crystal Reports, SSRS, SQL queries, and custom data views; produce analytical reports on collection data for research and collection management projects.
Support eMuseum customization and troubleshooting; contribute to the museum's Collections Discovery Initiative (CDI) to enhance opportunities for collection access, discovery, documentation, and scholarship by leading large-scale data entry and clean‑up projects to support the diverse needs of users and properly manage the documentation of the collection; contribute to future diversity and inclusion initiatives in data harvesting.
Design effective interface of TMSC with other institutional databases and systems to make collections information available to external audiences across various platforms; consult with CIS and Gallery Systems regarding maintenance, troubleshooting, and system updates for TMSC, eMuseum, DAMS and related systems; assist with budgeting for system contracts, upgrades, and database‑related projects.
Oversee the processing of all object images to ensure efficiency and accuracy in creating and running scripts for bulk processing, naming and cropping images, and linking media in database; maintain image archive and access; liaise with CIS and vendors to ensure all imaging equipment is in working order.
Collaborate across departments on planning and implementing DAMS, including working closely with the Library's digital preservation team, in support of the research, development, and future implementation of a Digital Asset Management System for the museum; lead the effort to identify, upload, and characterize metadata, and manage the use of digital assets in the DAMS; remain current with new trends and developments in collection database software.
Required Knowledge, Skills, and Abilities
Bachelor's degree in Museum Studies, Archival Studies, Library Science, or related field.
Five or more years of experience in museum collections database management or museum registration, preferably with Gallery System products.
One year or more of supervisory and/or training experience.
Advanced knowledge and experience in writing SQL, SQL Server Reporting Services (SSRS), Crystal Reports, XML and HTML.
Knowledge of data/content standards (AAT, ULAN, TGN, CCO, LCNAF) and inclusive museum practices.
Strong knowledge of digital archiving standards and best practices.
Excellent project management, problem solving and communication skills.
Experience conveying technical information to technical and non-technical users.
Highly organized, detail-oriented, collaborative, and adaptive in a fast‑paced environment.
Excellent verbal and written communication skills.
Ability to climb ladders.
Ability to lift and carry up to 30 pounds (50 pounds with assistance).
Preferred Knowledge, Skills, and Abilities
Graduate degree in Museum Studies, Archival Studies, Library Science, or related field.
Three years of supervisory and/or training experience.
Demonstrated knowledge of art handling best practices, and art and artifact collections care in a museum environment.
Compensation The starting annual base salary range for this position is $63,882 – $83,034.
How to Apply To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Collections-Information-and-DAMS-Manager_R00032565?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214
#J-18808-Ljbffr