ESFM® USA
OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)
ESFM® USA, Palo Alto, California, United States, 94306
Office Personnel Administrator (Full Time)
Location: SAP – 3410 Hillview Ave., Palo Alto, CA 94304. Schedule: Monday–Friday, 8:00 am–5:00 pm (occasional overtime). Online applications only.
Pay Range: $21.00–$23.00 per hour.
Job Summary Performs clerical duties including answering phones, bookkeeping, typing, word processing, filing, and using office equipment.
Essential Duties and Responsibilities
Train staff on computer applicationsli>
Answer phones, direct calls, take messages, and run errands.
Prepare meeting agendas, attend meetings, take and transcribe minutes.
Make travel arrangements.
Complete schedules, manage calendars, arrange appointments.
Open, route incoming mail, prepare outgoing mail.
Compile, copy, sort, file records of office activities.
Maid maill bills, contracts, policies, invoices, checks.
Operate office machines (photocopiers, scanners, facsimile, voicemail, PCs).
Type, format, proofread and edit correspondence, reports, other documents.
Review files, records to obtain info for requests.
Compute, record and proofread data.
Process and prepare documents (forms, expense reports).
Maintain filing, inventory, mailing, database systems.
Communicate with customers, employees, others to answer questions and address complaints.
Collect, count, disburse money, perform bookkeeping, banking transactions.
Troubleshoot office equipment problems.
Perform other duties as assigned.
Qualifications
Experience with Microsoft Office, customer service, hospitality preferred.
Strong typing, editing, and proofreading skills.
Ability to manage calendars and scheduling.
Basic bookkeeping and financial transaction handling.
Strong interpersonal, communication, and problem‑solving skills.
Benefits
Subsidized lunch.
Retirement plan, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, voluntary benefits (critical illness, accident, hospital indemnity, legal services), auto and home programs.
Medical, dental, vision, life insurance/AD, disability insurance, commuter benefits, employee assistance program, flexible spending accounts.
Company ESFM is the corporate Integrated Facilities Management division of Compass Group USA, a Keystone member of the International WELL Building Institute. ESFM provides innovative FM solutions across life science, technology, oil & gas, and manufacturing markets.
Legal & EEO Statement Compass Group is an equal‑opportunity employer. Applicants are evaluated based on abilities and experience regardless of race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or other protected classifications. The company reserves the right to modify job duties as needed.
#J-18808-Ljbffr
Pay Range: $21.00–$23.00 per hour.
Job Summary Performs clerical duties including answering phones, bookkeeping, typing, word processing, filing, and using office equipment.
Essential Duties and Responsibilities
Train staff on computer applicationsli>
Answer phones, direct calls, take messages, and run errands.
Prepare meeting agendas, attend meetings, take and transcribe minutes.
Make travel arrangements.
Complete schedules, manage calendars, arrange appointments.
Open, route incoming mail, prepare outgoing mail.
Compile, copy, sort, file records of office activities.
Maid maill bills, contracts, policies, invoices, checks.
Operate office machines (photocopiers, scanners, facsimile, voicemail, PCs).
Type, format, proofread and edit correspondence, reports, other documents.
Review files, records to obtain info for requests.
Compute, record and proofread data.
Process and prepare documents (forms, expense reports).
Maintain filing, inventory, mailing, database systems.
Communicate with customers, employees, others to answer questions and address complaints.
Collect, count, disburse money, perform bookkeeping, banking transactions.
Troubleshoot office equipment problems.
Perform other duties as assigned.
Qualifications
Experience with Microsoft Office, customer service, hospitality preferred.
Strong typing, editing, and proofreading skills.
Ability to manage calendars and scheduling.
Basic bookkeeping and financial transaction handling.
Strong interpersonal, communication, and problem‑solving skills.
Benefits
Subsidized lunch.
Retirement plan, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, voluntary benefits (critical illness, accident, hospital indemnity, legal services), auto and home programs.
Medical, dental, vision, life insurance/AD, disability insurance, commuter benefits, employee assistance program, flexible spending accounts.
Company ESFM is the corporate Integrated Facilities Management division of Compass Group USA, a Keystone member of the International WELL Building Institute. ESFM provides innovative FM solutions across life science, technology, oil & gas, and manufacturing markets.
Legal & EEO Statement Compass Group is an equal‑opportunity employer. Applicants are evaluated based on abilities and experience regardless of race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or other protected classifications. The company reserves the right to modify job duties as needed.
#J-18808-Ljbffr