Mass.gov
Executive Office of Housing and Livable Communities (EOHLC) Finance Manager/Fiscal Officer VI
Agency Mission
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non‑profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
The Division of Livable Communities (DLC) provides funding and grant management oversight to local governments, towns and non‑profits through a combination of state capital funds and federal “pass‑through” programs awarded to Massachusetts from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD).
These programs provide funding to municipalities for a range of activities and mitigate the effects of poverty by providing programs that assist the Commonwealth’s low‑income residents to achieve greater economic and social self‑sufficiency, through housing and economic development non‑profits.
DLC provides municipalities with community development block grants (CDBG) HUD funding to address a wide range of eligible housing, infrastructure, economic development, and social services targeted towards communities’ low‑to‑moderate income households. Also, DLC implements state land use laws, and provides municipalities with funding, training and technical assistance on planning, land use, zoning, for an array of programs such as MBTA Communities, 40B, Accessory Dwelling Units (ADUs) by right, and 40R and 40Y programs.
Overview of Role The Finance Manager for the Division of Livable Communities coordinates the fiscal operations of the Division (budgeting, accounting, reporting, federal program compliance monitoring and technical assistance to the network noted above); coordinates the delivery of financial resources to sub‑grantees and their audit firms in the preparation of their Office of Management and Budget OMB A‑133 Single Audits through follow‑up of any findings cited; exercises sign‑off authority, provides leadership to staff performing compliance monitoring activities of grantees/sub‑grantees providing direction and oversight on software development needs of the two Information Technology (IT) grant management systems used by the Division for its federal and state programs (accounting and reporting); and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems. The Finance Manager is responsible for portions of the HUD reporting through its systems including Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting (DRGR ) System. The position must also understand and integrate grant fiscal activities with state systems including the integration of the “new MMARS” system.
Duties & Responsibilities (Not All Inclusive)
Direct and oversee all Division‑related Federal, State and Bond accounts, delegating Massachusetts Management Accounting and Reporting System (MMARS)-related tasks in accordance with DLC’s Financial and Compliance Unit (FCU) staff structure.
Communicate with DLC Program Managers/staff and EOHLC’s Office for Administration and Finance (OAF) staff on all policies and procedures.
Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.
Prioritize and delegate staff assignments in accordance with duties defined in their job descriptions.
Provide adequate training and technical assistance to staff and communicate priorities as needed.
Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).
Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.
Provide training and direction to staff on federal financial data management (external) systems.
Act as project manager to the internal Community Development Block Grant (CDBG) Grants Management System (GMS) (CDBG/GMS) and the Clean Air Community Action Agencies’ eGovt system on issues related to federal financial compliance, reporting and electronic payment requests.
Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).
Oversee risk management and monitoring plans for the Division’s Federal programs.
Coordinate on‑site field monitoring with fiscal and program staff.
Ensure fiscal staff works with program staff to prepare and monitor reports and resolve sub‑recipient compliance issues.
Prepare spending plans, Division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MMARS-related issues.
Work with EOHLC Chief Financial Officer (CFO) and the EOHLC Internal Controls Officer in providing documentation such as the Division’s Internal Control Guidance for its Federal programs and documentation requested by the audit firm conducting the annual A133 Audit.
Preferred Qualifications
Strong quantitative and analytical skills and knowledge of federal and state contracting, financial management, and audit regulations.
Knowledge of the State Massachusetts Management Accounting Reporting System (MMARS) system (and its replacement), the Commonwealth Information Warehouse (CIW) system, and the Commonwealth’s budget process.
Strong conceptual skills and experience in systems design.
Strong organizational skills, concise writing skills, and experience providing leadership and guidance to staff.
Ability to set priorities among competing demands.
Knowledge of the Community Development and Community Assistance Units environment, legislation, program regulations, federal financial management regulations cross‑cutting all federal programs, i.e. OMB Uniform Guidance and U.S. Treasury cash management regulations.
Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities.
Comments Please upload resume and cover letter.
This position would be expected to follow a hybrid model of reporting to work that combines in‑office workdays and work from home days, as needed.
Pre‑Offer Process A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.
Minimum Entrance Requirements Applicants must have at least five (5) years of full‑time or equivalent part‑time professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which at least one (1) year must have been in a project management, supervisory or managerial capacity or any equivalent combination of the required experience and substitutions below. Substitutions may include:
one (1) year for a certificate in a relevant or related field;
two (2) years for a Bachelor's degree in a related field;
three (3) years for a Graduate degree or higher in a related field;
four (4) years for a Doctorate degree in a related field.
Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards.
Equal Opportunity / Affiantive Action Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self‑select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non‑profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
The Division of Livable Communities (DLC) provides funding and grant management oversight to local governments, towns and non‑profits through a combination of state capital funds and federal “pass‑through” programs awarded to Massachusetts from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD).
These programs provide funding to municipalities for a range of activities and mitigate the effects of poverty by providing programs that assist the Commonwealth’s low‑income residents to achieve greater economic and social self‑sufficiency, through housing and economic development non‑profits.
DLC provides municipalities with community development block grants (CDBG) HUD funding to address a wide range of eligible housing, infrastructure, economic development, and social services targeted towards communities’ low‑to‑moderate income households. Also, DLC implements state land use laws, and provides municipalities with funding, training and technical assistance on planning, land use, zoning, for an array of programs such as MBTA Communities, 40B, Accessory Dwelling Units (ADUs) by right, and 40R and 40Y programs.
Overview of Role The Finance Manager for the Division of Livable Communities coordinates the fiscal operations of the Division (budgeting, accounting, reporting, federal program compliance monitoring and technical assistance to the network noted above); coordinates the delivery of financial resources to sub‑grantees and their audit firms in the preparation of their Office of Management and Budget OMB A‑133 Single Audits through follow‑up of any findings cited; exercises sign‑off authority, provides leadership to staff performing compliance monitoring activities of grantees/sub‑grantees providing direction and oversight on software development needs of the two Information Technology (IT) grant management systems used by the Division for its federal and state programs (accounting and reporting); and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems. The Finance Manager is responsible for portions of the HUD reporting through its systems including Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting (DRGR ) System. The position must also understand and integrate grant fiscal activities with state systems including the integration of the “new MMARS” system.
Duties & Responsibilities (Not All Inclusive)
Direct and oversee all Division‑related Federal, State and Bond accounts, delegating Massachusetts Management Accounting and Reporting System (MMARS)-related tasks in accordance with DLC’s Financial and Compliance Unit (FCU) staff structure.
Communicate with DLC Program Managers/staff and EOHLC’s Office for Administration and Finance (OAF) staff on all policies and procedures.
Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.
Prioritize and delegate staff assignments in accordance with duties defined in their job descriptions.
Provide adequate training and technical assistance to staff and communicate priorities as needed.
Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).
Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.
Provide training and direction to staff on federal financial data management (external) systems.
Act as project manager to the internal Community Development Block Grant (CDBG) Grants Management System (GMS) (CDBG/GMS) and the Clean Air Community Action Agencies’ eGovt system on issues related to federal financial compliance, reporting and electronic payment requests.
Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).
Oversee risk management and monitoring plans for the Division’s Federal programs.
Coordinate on‑site field monitoring with fiscal and program staff.
Ensure fiscal staff works with program staff to prepare and monitor reports and resolve sub‑recipient compliance issues.
Prepare spending plans, Division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MMARS-related issues.
Work with EOHLC Chief Financial Officer (CFO) and the EOHLC Internal Controls Officer in providing documentation such as the Division’s Internal Control Guidance for its Federal programs and documentation requested by the audit firm conducting the annual A133 Audit.
Preferred Qualifications
Strong quantitative and analytical skills and knowledge of federal and state contracting, financial management, and audit regulations.
Knowledge of the State Massachusetts Management Accounting Reporting System (MMARS) system (and its replacement), the Commonwealth Information Warehouse (CIW) system, and the Commonwealth’s budget process.
Strong conceptual skills and experience in systems design.
Strong organizational skills, concise writing skills, and experience providing leadership and guidance to staff.
Ability to set priorities among competing demands.
Knowledge of the Community Development and Community Assistance Units environment, legislation, program regulations, federal financial management regulations cross‑cutting all federal programs, i.e. OMB Uniform Guidance and U.S. Treasury cash management regulations.
Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities.
Comments Please upload resume and cover letter.
This position would be expected to follow a hybrid model of reporting to work that combines in‑office workdays and work from home days, as needed.
Pre‑Offer Process A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.
Minimum Entrance Requirements Applicants must have at least five (5) years of full‑time or equivalent part‑time professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which at least one (1) year must have been in a project management, supervisory or managerial capacity or any equivalent combination of the required experience and substitutions below. Substitutions may include:
one (1) year for a certificate in a relevant or related field;
two (2) years for a Bachelor's degree in a related field;
three (3) years for a Graduate degree or higher in a related field;
four (4) years for a Doctorate degree in a related field.
Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards.
Equal Opportunity / Affiantive Action Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self‑select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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