Cooley LLP
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Litigation Secretary
role at
Cooley LLP
in the San Francisco office.
Cooley is seeking a Litigation Secretary to provide complex and specialized secretarial and administrative support to attorneys and other timekeepers.
Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support. Specific duties and responsibilities include, but are not limited to the following:
Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members
Communicate with docket department for all litigation related deadlines
Redline documents using Litera program
Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
Coordinate and request court reporters and videographers for depositions and court hearings
Assist with deposition exhibits preparation
Assist, draft, and coordinate service of subpoenas
Proofread documents
Conduct basic legal research
Assist with documents to DocuSign
Handle all incoming telephone calls and placement of outgoing calls in a professional manner
Maintain good client relationships for attorneys
Enter time using Intapp daily
Assist other team timekeepers, as needed
Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
Assist with requesting conference rooms for various client meetings and depositions
Copy documents that are not appropriate to send to the Copy Center
Make travel arrangements, adhering to the firm’s Travel Policy
Review, distribute and process prebills
Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
All other duties as assigned or required
Skills and experience Required
After orientation at Cooley, exhibit proficiency in iManage and other firm applications
Available to work overtime, as required
Proficiency in Microsoft Office Suite
Keep abreast of court rules and procedures and understand legal terminology
Previous litigation secretarial experience
Preferred
Bachelor’s degree
Competencies
Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule
Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
Demonstrate initiative, diplomacy, and tact
Possess excellent written, communication and proofreading skills with attention to detail
Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
Reliable, committed, and punctual
Compensation and benefits Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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Litigation Secretary
role at
Cooley LLP
in the San Francisco office.
Cooley is seeking a Litigation Secretary to provide complex and specialized secretarial and administrative support to attorneys and other timekeepers.
Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support. Specific duties and responsibilities include, but are not limited to the following:
Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members
Communicate with docket department for all litigation related deadlines
Redline documents using Litera program
Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
Coordinate and request court reporters and videographers for depositions and court hearings
Assist with deposition exhibits preparation
Assist, draft, and coordinate service of subpoenas
Proofread documents
Conduct basic legal research
Assist with documents to DocuSign
Handle all incoming telephone calls and placement of outgoing calls in a professional manner
Maintain good client relationships for attorneys
Enter time using Intapp daily
Assist other team timekeepers, as needed
Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
Assist with requesting conference rooms for various client meetings and depositions
Copy documents that are not appropriate to send to the Copy Center
Make travel arrangements, adhering to the firm’s Travel Policy
Review, distribute and process prebills
Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
All other duties as assigned or required
Skills and experience Required
After orientation at Cooley, exhibit proficiency in iManage and other firm applications
Available to work overtime, as required
Proficiency in Microsoft Office Suite
Keep abreast of court rules and procedures and understand legal terminology
Previous litigation secretarial experience
Preferred
Bachelor’s degree
Competencies
Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule
Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
Demonstrate initiative, diplomacy, and tact
Possess excellent written, communication and proofreading skills with attention to detail
Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
Reliable, committed, and punctual
Compensation and benefits Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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