Adams & Martin Group
Litigation Secretary, San Francisco Office
Adams & Martin Group, San Francisco, California, United States, 94199
San Francisco, CA – Litigation Secretary – Full-time position at Adams & Martin Group.
Base pay range $70,000.00/yr - $99,000.00/yr
Position Overview A well-established litigation practice is seeking a Litigation Secretary for their San Francisco office. You will provide complex secretarial and administrative support to attorneys and other timekeepers, maintaining efficient case management, preparing documents, and supporting daily operations.
Responsibilities
Complete all document processing and correspondence assignments accurately and within timekeepers' deadlines
Manage, organize, and maintain documents and pleadings in iManage and on a shared M drive
Maintain attorney/paralegal calendars; schedule meetings and input all court-related deadlines
Communicate with the docketing department regarding litigation deadlines
Redline documents using Litera
Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service
Arrange for court filings, including electronic filing and service in accordance with state, federal, and local rules
Coordinate with vendors for service of process, subpoenas, and courtesy/chambers copies
Handle attorney admissions for various courts (California, Washington State, New York, etc.)
Coordinate court reporters and videographers for depositions and hearings
Assist with deposition exhibit preparation
Prepare, draft, and coordinate service of subpoenas
Proofread all documents for accuracy
Conduct basic legal research
Assist with DocuSign document preparation
Manage incoming and outgoing telephone calls professionally
Maintain strong client relationships on behalf of attorneys
Enter time daily using Intapp
Provide support to additional team timekeepers, as needed
Prepare New Business Forms, conflict checks, engagement letters, and waiver letters
Prepare and process invoices, expenses, check requests, reimbursements, and related accounting documentation
Assist with conference room reservations for meetings and depositions
Copy sensitive documents that should not be sent to the Copy Center
Make travel arrangements in compliance with firm Travel Policy
Review, distribute, and process prebills
Coordinate internal procedures and compile materials for attorney/paralegal audit letter responses
Perform other duties as assigned
Qualifications
Required:
Proficiency in iManage and other firm software applications after training
Ability to work overtime as needed
Proficiency in Microsoft Office Suite
Strong understanding of court rules, procedures, and legal terminology
Previous litigation secretarial experience
Preferred:
Bachelor's degree
Work Environment
Full-time position based in the San Francisco office
Professional, collaborative environment supporting complex litigation work
Overtime may be required as needed
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and reputation unless a review of criminal history is conducted for those specific job positions.
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Base pay range $70,000.00/yr - $99,000.00/yr
Position Overview A well-established litigation practice is seeking a Litigation Secretary for their San Francisco office. You will provide complex secretarial and administrative support to attorneys and other timekeepers, maintaining efficient case management, preparing documents, and supporting daily operations.
Responsibilities
Complete all document processing and correspondence assignments accurately and within timekeepers' deadlines
Manage, organize, and maintain documents and pleadings in iManage and on a shared M drive
Maintain attorney/paralegal calendars; schedule meetings and input all court-related deadlines
Communicate with the docketing department regarding litigation deadlines
Redline documents using Litera
Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service
Arrange for court filings, including electronic filing and service in accordance with state, federal, and local rules
Coordinate with vendors for service of process, subpoenas, and courtesy/chambers copies
Handle attorney admissions for various courts (California, Washington State, New York, etc.)
Coordinate court reporters and videographers for depositions and hearings
Assist with deposition exhibit preparation
Prepare, draft, and coordinate service of subpoenas
Proofread all documents for accuracy
Conduct basic legal research
Assist with DocuSign document preparation
Manage incoming and outgoing telephone calls professionally
Maintain strong client relationships on behalf of attorneys
Enter time daily using Intapp
Provide support to additional team timekeepers, as needed
Prepare New Business Forms, conflict checks, engagement letters, and waiver letters
Prepare and process invoices, expenses, check requests, reimbursements, and related accounting documentation
Assist with conference room reservations for meetings and depositions
Copy sensitive documents that should not be sent to the Copy Center
Make travel arrangements in compliance with firm Travel Policy
Review, distribute, and process prebills
Coordinate internal procedures and compile materials for attorney/paralegal audit letter responses
Perform other duties as assigned
Qualifications
Required:
Proficiency in iManage and other firm software applications after training
Ability to work overtime as needed
Proficiency in Microsoft Office Suite
Strong understanding of court rules, procedures, and legal terminology
Previous litigation secretarial experience
Preferred:
Bachelor's degree
Work Environment
Full-time position based in the San Francisco office
Professional, collaborative environment supporting complex litigation work
Overtime may be required as needed
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and reputation unless a review of criminal history is conducted for those specific job positions.
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