ASRC Federal
Senior Project & Program Support Specialist
ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. We are a top veteran employer and a Certified Great Place to Work™. ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real‑time, mission‑critical defense systems. The position supports a NASA contract in Washington, D.C. Job Description
Serve as the Executive Assistant providing executive business support to the SMD Senior leadership within the Science Mission Directorate Administration Branch at NASA Headquarters. This is a full‑time onsite support at NASA HQ. Responsibilities
Manages the Science Mission Directorate’s Front Desk Answer calls; including taking and delivering messages Greet visitors and escort them to meeting locations Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems Conduct a technical review of correspondence prepared for signature of organizational executives to assure consistency with Agency procedures on completeness, timeliness, and format standards Maintains a vigorous filing system, both electronic and physical Ordering and organizing office supplies and establish supply tracking system. Responsible for meeting logistics, including agenda, attendees, conference room reservation and/or call‑in numbers, travel information, meeting coordination with IT, etc Support key meetings (e.g., establishing call‑in line, taking notes, creating sign‑in list) either in person, Webex or MS Teams Attends and captures action items at the Wednesday 8AM SMD Senior Staff Meeting Attends Front Office and Standing Meetings Daily Coordinate, setup and attend the Weekly Front Office Admin Calendar Request visitor badging and parking for domestic or foreign national visitors through EVAMS Provide backup for Correspondences Management in the PAM system Responsible for printing of media, travel and outside engagement packages Updates the Science Mission Directorate - SMD Admin List Send out Delegation of Authority when a member of the Front Office Leadership Team is out Maintains and coordinates ordering of office supplies Request Audio and IT Support for meetings in conference rooms Provides backup support for Associate Administrator (AA) and Deputy Associate Administrator (DAA), and Deputy Associate Administrator for Management (DAAM) travel requirements and calendar management Coordinate and arrange SCIF Meetings Mentor and train new members of the admin team Independently performs administrative management functions that service and/or fulfill several organizational requirements; specifically preparing nuanced travel authorizations and vouchers for multiple executive members of SMD, including international and invitational travel Establish and maintain a travel budget tracking system Action tracking and status reporting; working with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed Collate and assemble weekly activity and travel reports from program staff and deliver to the Admin Branch by close of business Thursday Support and/or organize program communications, outreach, and marketing materials Review website for omissions, commissions, editorial issues, and messaging Review operating procedures and recommend improvements Manage executives email account and forward emails to appropriate people Establish and maintain SMD Leadership Staff meeting facilitator lists Develop and maintain SMD on‑line databases library of presentations Support and participate in SMD event planning as appropriate Support the SMD Executive Officer and Deputy Executive Officer in business support to the SMD Enterprise and Executive Team Serve as a mentor within the SMD administrative project support specialist cadre (Administrative Business Partners [ABP]), assisting in the training and building of collaboration within the ABP cadre Additional duties as required Requirements
Ability to work independently and proactively in a fast‑paced, mission‑driven environment Familiarity with Science Mission Directorate Front Office and Leadership Team Ability to work as a vital team member while projecting professionalism and leadership capabilities Strong decision‑making skills with the ability to act quickly and communicate clearly in dynamic situations Exceptional organizational, analytical, and communication skills Ability to learn quickly and think critically to create innovative solutions for customer and team needs Expert knowledge of Office 365 suite and NASA‑specific platforms Familiarity with NASA policies and procedures including Federal Travel Regulation, NPR 1450.10, NPR 8705.4, and others Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ. Extensive background investigation will be performed as a requirement of the job Some travel may be required Education and Experience
Bachelor’s degree plus 5 years of related professional experience or 8 years in lieu of degree. Location
NASA HQ – 300 E Street SW, Washington DC‑DC017 Benefits
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law. Seniority level
Mid‑Senior level Employment type
Full‑time Job function
Other Industries
IT Services and IT Consulting
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ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. We are a top veteran employer and a Certified Great Place to Work™. ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real‑time, mission‑critical defense systems. The position supports a NASA contract in Washington, D.C. Job Description
Serve as the Executive Assistant providing executive business support to the SMD Senior leadership within the Science Mission Directorate Administration Branch at NASA Headquarters. This is a full‑time onsite support at NASA HQ. Responsibilities
Manages the Science Mission Directorate’s Front Desk Answer calls; including taking and delivering messages Greet visitors and escort them to meeting locations Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems Conduct a technical review of correspondence prepared for signature of organizational executives to assure consistency with Agency procedures on completeness, timeliness, and format standards Maintains a vigorous filing system, both electronic and physical Ordering and organizing office supplies and establish supply tracking system. Responsible for meeting logistics, including agenda, attendees, conference room reservation and/or call‑in numbers, travel information, meeting coordination with IT, etc Support key meetings (e.g., establishing call‑in line, taking notes, creating sign‑in list) either in person, Webex or MS Teams Attends and captures action items at the Wednesday 8AM SMD Senior Staff Meeting Attends Front Office and Standing Meetings Daily Coordinate, setup and attend the Weekly Front Office Admin Calendar Request visitor badging and parking for domestic or foreign national visitors through EVAMS Provide backup for Correspondences Management in the PAM system Responsible for printing of media, travel and outside engagement packages Updates the Science Mission Directorate - SMD Admin List Send out Delegation of Authority when a member of the Front Office Leadership Team is out Maintains and coordinates ordering of office supplies Request Audio and IT Support for meetings in conference rooms Provides backup support for Associate Administrator (AA) and Deputy Associate Administrator (DAA), and Deputy Associate Administrator for Management (DAAM) travel requirements and calendar management Coordinate and arrange SCIF Meetings Mentor and train new members of the admin team Independently performs administrative management functions that service and/or fulfill several organizational requirements; specifically preparing nuanced travel authorizations and vouchers for multiple executive members of SMD, including international and invitational travel Establish and maintain a travel budget tracking system Action tracking and status reporting; working with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed Collate and assemble weekly activity and travel reports from program staff and deliver to the Admin Branch by close of business Thursday Support and/or organize program communications, outreach, and marketing materials Review website for omissions, commissions, editorial issues, and messaging Review operating procedures and recommend improvements Manage executives email account and forward emails to appropriate people Establish and maintain SMD Leadership Staff meeting facilitator lists Develop and maintain SMD on‑line databases library of presentations Support and participate in SMD event planning as appropriate Support the SMD Executive Officer and Deputy Executive Officer in business support to the SMD Enterprise and Executive Team Serve as a mentor within the SMD administrative project support specialist cadre (Administrative Business Partners [ABP]), assisting in the training and building of collaboration within the ABP cadre Additional duties as required Requirements
Ability to work independently and proactively in a fast‑paced, mission‑driven environment Familiarity with Science Mission Directorate Front Office and Leadership Team Ability to work as a vital team member while projecting professionalism and leadership capabilities Strong decision‑making skills with the ability to act quickly and communicate clearly in dynamic situations Exceptional organizational, analytical, and communication skills Ability to learn quickly and think critically to create innovative solutions for customer and team needs Expert knowledge of Office 365 suite and NASA‑specific platforms Familiarity with NASA policies and procedures including Federal Travel Regulation, NPR 1450.10, NPR 8705.4, and others Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ. Extensive background investigation will be performed as a requirement of the job Some travel may be required Education and Experience
Bachelor’s degree plus 5 years of related professional experience or 8 years in lieu of degree. Location
NASA HQ – 300 E Street SW, Washington DC‑DC017 Benefits
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law. Seniority level
Mid‑Senior level Employment type
Full‑time Job function
Other Industries
IT Services and IT Consulting
#J-18808-Ljbffr