University of Hawaii System
Program Specialist (0081605T)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Title : Program Specialist
Position Number : 0081605T
Hiring Unit : College of Tropical Agriculture and Human Resilience (CTAHR), Plant and Environmental Protection Services (PEPS)
Location : University of Hawaii at Manoa, Honolulu, HI
Date Posted : December 3, 2025
Closing Date : December 14, 2025, 11:59PM HST
Band : A
Salary : salary schedules and placement information
Full Time/Part Time : Full-time
Month : 11-month
Temporary/Permanent : Temporary
Other considerations : This position is subject to availability of Federal Funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding. For best consideration, all application materials should be submitted by December 14, 2025, 11:59PM HST.
Duties and Responsibilities
Under the direct supervision of the PaCoN Project Director (PD) assists with the development and execution of a variety of tasks that facilitate the day-to-day operations of the PaCoN Program in a wide range of matters, on-campus or at off-campus locations, ensuring alignment with organizational goals and program objectives.
Assists in responding to inquiries, scheduling, resources, and information related to the PaCoN Program, maintaining clear channels of communication to facilitate effective collaboration and information dissemination.
Assists with the documentation and reporting processes for program results and procedures, ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms.
Reviews and updates presentation materials tailored to diverse audiences, effectively communicating key insights and developments relevant to the PaCoN Project's objectives.
Assists by reviewing budget proposals, expenditure plans, eTravel submissions, and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management.
Serves as a source of support with the development, review, and tracking of subawards, contracts, and procurement activities related to program operations, ensuring compliance and efficiency in all transactions.
Assists in the design and maintenance of program websites, social media accounts, and outreach materials, enhancing visibility and engagement within the research community and beyond.
Supports immediate supervisor as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners, to address project needs and foster collaborative relationships.
Other duties as assigned
* denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in business, project management, public administration, communications, information systems, life sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of program management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and familiarity with Microsoft Office, Adobe and Google applications
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawai`i Driver's license (Class 3), comparable driver's license, or other means of transportation which meets position needs.
Desirable Qualifications
Master's degree in Business, project management, public administration, communications, information systems, life sciences or related field.
Experience in academic policies and procedures at the university level.
Functional knowledge of university policies and procedures.
Familiarity with the University of Hawaii fiscal systems, including KFS and eTravel applications
TO APPLY
Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
Curriculum vitae (CV);
Names of three (3) professional references (contact information including email address); and
Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Dr. Jon-Paul Bingham, jbingham@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Position Number : 0081605T
Hiring Unit : College of Tropical Agriculture and Human Resilience (CTAHR), Plant and Environmental Protection Services (PEPS)
Location : University of Hawaii at Manoa, Honolulu, HI
Date Posted : December 3, 2025
Closing Date : December 14, 2025, 11:59PM HST
Band : A
Salary : salary schedules and placement information
Full Time/Part Time : Full-time
Month : 11-month
Temporary/Permanent : Temporary
Other considerations : This position is subject to availability of Federal Funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding. For best consideration, all application materials should be submitted by December 14, 2025, 11:59PM HST.
Duties and Responsibilities
Under the direct supervision of the PaCoN Project Director (PD) assists with the development and execution of a variety of tasks that facilitate the day-to-day operations of the PaCoN Program in a wide range of matters, on-campus or at off-campus locations, ensuring alignment with organizational goals and program objectives.
Assists in responding to inquiries, scheduling, resources, and information related to the PaCoN Program, maintaining clear channels of communication to facilitate effective collaboration and information dissemination.
Assists with the documentation and reporting processes for program results and procedures, ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms.
Reviews and updates presentation materials tailored to diverse audiences, effectively communicating key insights and developments relevant to the PaCoN Project's objectives.
Assists by reviewing budget proposals, expenditure plans, eTravel submissions, and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management.
Serves as a source of support with the development, review, and tracking of subawards, contracts, and procurement activities related to program operations, ensuring compliance and efficiency in all transactions.
Assists in the design and maintenance of program websites, social media accounts, and outreach materials, enhancing visibility and engagement within the research community and beyond.
Supports immediate supervisor as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners, to address project needs and foster collaborative relationships.
Other duties as assigned
* denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in business, project management, public administration, communications, information systems, life sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of program management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and familiarity with Microsoft Office, Adobe and Google applications
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawai`i Driver's license (Class 3), comparable driver's license, or other means of transportation which meets position needs.
Desirable Qualifications
Master's degree in Business, project management, public administration, communications, information systems, life sciences or related field.
Experience in academic policies and procedures at the university level.
Functional knowledge of university policies and procedures.
Familiarity with the University of Hawaii fiscal systems, including KFS and eTravel applications
TO APPLY
Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
Curriculum vitae (CV);
Names of three (3) professional references (contact information including email address); and
Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Dr. Jon-Paul Bingham, jbingham@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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