University of Hawaii System
Fiscal Specialist (#0080210 & #0080249, CTAHR/Admin)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Title:
Fiscal Specialist
Position Number(s):
0080210; 0080249
Hiring Unit:
College of Tropical Agriculture and Human Resources (CTAHR), Administrative Services Office
Location:
University of Hawaii at Manoa, Honolulu, HI
Date Posted:
December 19, 2025
Closing Date:
December 31, 2025 at 11:59PM HST
Band:
A
Salary:
salary schedules and placement information
Full Time/Part Time:
Full-time
Month:
11-month
Temporary/Permanent:
Permanent
Other Conditions:
Position No. 0080249 is pending classification approval. For best consideration, all application materials should be submitted by December 31, 2025, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities
Provide administrative staff support for the College of Tropical Agriculture and Human Resilience (CTAHR) Fiscal Office as an assistant fiscal administrator.
Responsible for approval and posting of accounts receivables and payables, and addressing issues or discrepancies with requisitioners or appropriate system offices.
Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).
Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
Provide staff support in contracts and grants management to include assisting with the development of project budgets, establishment of accounts, review of allowable expenditures and preparation of financial reports.
Participate in training sessions for faculty and staff on fiscal topics.
Assist with providing administrative support to CTAHR's shared services team as needed.
Assist with providing administrative support to CTAHR's Human Resources Department as needed.
Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications
Possession of a baccalaureate degree in arts, humanities, sciences, or business administration or a related field and 0 years of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to use word processing and spreadsheet applications.
Desirable Qualifications
Some experience working in the University of Hawaii's fiscal environment.
Familiarity with the University of Hawaii's policies and procedures.
To Apply Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.
Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
Curriculum vitae (CV);
Names of three (3) professional references (contact information including email address); and
Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Katrina Kruhm, kkruhm@hawaii.edu
EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Fiscal Specialist
Position Number(s):
0080210; 0080249
Hiring Unit:
College of Tropical Agriculture and Human Resources (CTAHR), Administrative Services Office
Location:
University of Hawaii at Manoa, Honolulu, HI
Date Posted:
December 19, 2025
Closing Date:
December 31, 2025 at 11:59PM HST
Band:
A
Salary:
salary schedules and placement information
Full Time/Part Time:
Full-time
Month:
11-month
Temporary/Permanent:
Permanent
Other Conditions:
Position No. 0080249 is pending classification approval. For best consideration, all application materials should be submitted by December 31, 2025, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities
Provide administrative staff support for the College of Tropical Agriculture and Human Resilience (CTAHR) Fiscal Office as an assistant fiscal administrator.
Responsible for approval and posting of accounts receivables and payables, and addressing issues or discrepancies with requisitioners or appropriate system offices.
Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).
Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
Provide staff support in contracts and grants management to include assisting with the development of project budgets, establishment of accounts, review of allowable expenditures and preparation of financial reports.
Participate in training sessions for faculty and staff on fiscal topics.
Assist with providing administrative support to CTAHR's shared services team as needed.
Assist with providing administrative support to CTAHR's Human Resources Department as needed.
Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications
Possession of a baccalaureate degree in arts, humanities, sciences, or business administration or a related field and 0 years of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to use word processing and spreadsheet applications.
Desirable Qualifications
Some experience working in the University of Hawaii's fiscal environment.
Familiarity with the University of Hawaii's policies and procedures.
To Apply Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.
Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
Curriculum vitae (CV);
Names of three (3) professional references (contact information including email address); and
Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Katrina Kruhm, kkruhm@hawaii.edu
EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr