ARTISAN Management Group
Accounts Payable/Bookkeeper - Multifamily Property Management
ARTISAN Management Group, Chicago, Illinois, United States, 60290
Accounts Payable/Bookkeeper - Multifamily Property Management
ARTISAN Management Group (“AMG”) is a growing multifamily property management firm overseeing more than 6,000 apartment homes across the Midwest. AMG is headquartered in Des Moines, with ACG offices in both Chicago and Des Moines. We are built on a passion for people and a commitment to strengthening the communities we serve.
Salary Base pay range: $55,000 to $65,000 per year. Bonus: up to 10% of salary, paid annually.
Summary of Position The Accounts Payable/Bookkeeper plays a key role in ensuring accurate, timely financial processing for all properties owned and managed by AMG. This position supports the full vendor payment cycle—coding invoices, managing approvals, processing payments, troubleshooting discrepancies, and assisting with financial activity related to capital projects and ownership entities. You will collaborate daily with the SVP of Accounting, our third‑party accounting team, Construction Management, and Asset Management to maintain reliable financial records across the portfolio.
Principal Accountabilities
Review and code incoming invoices; ensure accuracy of amounts, GL accounts, and property assignments before approval.
Issue electronic payments and print/mail checks in coordination with the SVP of Accounting; consider property cash position and AP aging when selecting invoices for payment.
Follow up with invoice approvers to resolve outstanding items and address stale‑dated checks by communicating with vendors as needed.
Work with third‑party utility providers to ensure timely payment and smooth utility transitions during property acquisitions or dispositions.
Ensure all vendor insurance, W‑9, and compliance documentation is complete and current.
Assist management teams with completing vendor credit applications.
Record financial activity related to entities holding investment interests, including quarterly distributions.
Collaborate with Construction Management and Asset Management on payment processing for capital improvements and renovation projects, ensuring alignment with funding and draw schedules.
Support continuous improvement of internal accounting processes and special projects assigned by the SVP of Accounting.
Conduct all business in accordance with AMG policies, Fair Housing regulations, ADA, FCRA, and all relevant Federal and State laws.
Represent the company in a professional, service‑oriented manner at all times.
Perform other duties as assigned.
Core Values in Action
Empowerment: Deliver accurate information and reliable financial support to enable others to operate confidently.
Integrity: Ensure transparency, accountability, and accuracy in all financial processing.
Compassion: Communicate with patience and professionalism, supporting teammates and vendors with empathy.
Stewardship: Protect AMG’s financial resources by maintaining clean AP records and monitoring cash flow.
Community: Collaborate with Property Management, Accounting, Construction, and Asset Management to cultivate a supportive workplace.
Requirements
3+ years of experience in an AP or Bookkeeping role; experience within the multifamily industry is preferred.
Experience in AppFolio, Real Page, Entrata, or Yardi software is desirable.
Proficiency in Excel and software‑based accounting systems.
Results‑oriented with a high level of integrity and dependability.
Strong oral, written, and listening skills.
Effective communication and coordination with all levels of the organization.
High level of detail and accuracy.
Ability to work independently as well as with others.
Ability to meet daily, weekly, and monthly deadlines.
Strong sense of responsibility and self‑motivation.
Outstanding Health Benefits & Paid Time Away
Health Coverage – Medical, dental, and vision plans.
Flexible Spending Accounts for medical or dependent care expenses.
Company‑paid short‑term and long‑term disability insurance.
Employee Assistance Program (EAP) – Confidential support.
Voluntary benefits – Additional life, critical illness, and disability coverage.
401(k) Retirement Plan – 3% annual company match.
Paid Time Off – Vacation, sick leave, and 11 paid holidays annually.
Birthday PTO – Paid day off to celebrate.
Job Details
Type: Full‑time
Work Location: Chicago, IL – regular in‑person office hours (Monday through Friday).
Reports To: SVP of Accounting
Compensation: $55,000 to $65,000 annually with up to 10% bonus.
ARTISAN Management Group is an Equal Opportunity Employer.
#J-18808-Ljbffr
Salary Base pay range: $55,000 to $65,000 per year. Bonus: up to 10% of salary, paid annually.
Summary of Position The Accounts Payable/Bookkeeper plays a key role in ensuring accurate, timely financial processing for all properties owned and managed by AMG. This position supports the full vendor payment cycle—coding invoices, managing approvals, processing payments, troubleshooting discrepancies, and assisting with financial activity related to capital projects and ownership entities. You will collaborate daily with the SVP of Accounting, our third‑party accounting team, Construction Management, and Asset Management to maintain reliable financial records across the portfolio.
Principal Accountabilities
Review and code incoming invoices; ensure accuracy of amounts, GL accounts, and property assignments before approval.
Issue electronic payments and print/mail checks in coordination with the SVP of Accounting; consider property cash position and AP aging when selecting invoices for payment.
Follow up with invoice approvers to resolve outstanding items and address stale‑dated checks by communicating with vendors as needed.
Work with third‑party utility providers to ensure timely payment and smooth utility transitions during property acquisitions or dispositions.
Ensure all vendor insurance, W‑9, and compliance documentation is complete and current.
Assist management teams with completing vendor credit applications.
Record financial activity related to entities holding investment interests, including quarterly distributions.
Collaborate with Construction Management and Asset Management on payment processing for capital improvements and renovation projects, ensuring alignment with funding and draw schedules.
Support continuous improvement of internal accounting processes and special projects assigned by the SVP of Accounting.
Conduct all business in accordance with AMG policies, Fair Housing regulations, ADA, FCRA, and all relevant Federal and State laws.
Represent the company in a professional, service‑oriented manner at all times.
Perform other duties as assigned.
Core Values in Action
Empowerment: Deliver accurate information and reliable financial support to enable others to operate confidently.
Integrity: Ensure transparency, accountability, and accuracy in all financial processing.
Compassion: Communicate with patience and professionalism, supporting teammates and vendors with empathy.
Stewardship: Protect AMG’s financial resources by maintaining clean AP records and monitoring cash flow.
Community: Collaborate with Property Management, Accounting, Construction, and Asset Management to cultivate a supportive workplace.
Requirements
3+ years of experience in an AP or Bookkeeping role; experience within the multifamily industry is preferred.
Experience in AppFolio, Real Page, Entrata, or Yardi software is desirable.
Proficiency in Excel and software‑based accounting systems.
Results‑oriented with a high level of integrity and dependability.
Strong oral, written, and listening skills.
Effective communication and coordination with all levels of the organization.
High level of detail and accuracy.
Ability to work independently as well as with others.
Ability to meet daily, weekly, and monthly deadlines.
Strong sense of responsibility and self‑motivation.
Outstanding Health Benefits & Paid Time Away
Health Coverage – Medical, dental, and vision plans.
Flexible Spending Accounts for medical or dependent care expenses.
Company‑paid short‑term and long‑term disability insurance.
Employee Assistance Program (EAP) – Confidential support.
Voluntary benefits – Additional life, critical illness, and disability coverage.
401(k) Retirement Plan – 3% annual company match.
Paid Time Off – Vacation, sick leave, and 11 paid holidays annually.
Birthday PTO – Paid day off to celebrate.
Job Details
Type: Full‑time
Work Location: Chicago, IL – regular in‑person office hours (Monday through Friday).
Reports To: SVP of Accounting
Compensation: $55,000 to $65,000 annually with up to 10% bonus.
ARTISAN Management Group is an Equal Opportunity Employer.
#J-18808-Ljbffr